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MINUTES FROM THE NOVEMBER 15, 2007 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:08 p.m. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Roger G. Kuhns, Stephen H. BlefgenMembers Absent - Judy E. Romig Also Present - Gregory T. Unger-SDE, Charles F. Fitzpatrick -Solicitor, Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager, Denise L. Clare- Secretary The annual $130,000 from the county has been received. Steve Smith announced that there would be an executive session at the end of the meeting for the members, Greg Unger and Charles Fitzpatrick. A motion was made by Stan Dietrich and seconded by Roger Kuhns to approve the October minutes as amended. On page 241 there was a typo on Stan Dietrich’s name. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None A motion was made by Dave Fink and seconded by Roger Kuhns to approve the minutes of the November 7, 2007 special meeting as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Sep. 07 Credits Debits Bal.-Oct. 07 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $112,562.25 $ 71.96 ($1.00) $112,633.21 1576025848 Water-1995 Debt Ser. Res. Fund $232,470.17 $ 869.74 ($5,448.66) $227.891.25 1576025857 Water-1995 B, R, & I $563,906.10 $ 2,320.73 ($15,570.75) $550,656.08 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY October 1, 2007 to October 31, 2007 Water Revenue Account – Balance on October 1, 2007 $ 335,105.65 Water Sales/Penalties $ 44,602.27 Cert Fees, Constable Fees, Final Fees $ 405.00 Interest $ 22,066.59 Water Tap-In Fee $ 12,000.00 Miscellaneous $ 152.00 $ 79,225.86 $ 414,331.51 Less Paid Out $ (33,218.48) Balance in Treasury – October 31, 2007 $ 381,113.03 __________________________________________________________________________________________________________
Wissahickon Water Account – Balance on October 1, 2007 $ 118,000.07 Fire hydrant fees/penalties $ Interest $ 359.30 $ 359.30 $ 118,359.47 Less Paid Out $ ( 0.00)Balance In Treasury – October 31, 2007 $ 118,359.47 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on October 1, 2007 $ 196,553.14 Fire hydrant fees/penalties $ 2,350.50 Interest $ 605.60 $ 2,956.10 $ 199,509.24 Less Paid Out $ (2,596.00) Balance In Treasury – October 31, 2007 $ 196,913.24
__________________________________________________________________________________________________________ Sewer Revenue Account – Balance on October 1, 2007 $ 426,300.75 Sewer Rentals/Penalties $107,247.89 WTMA Rentals/Penalties $ 29,259.77 Interest $ 1,756.33 Sewer Tap-In Fee $ 12,000.00 Miscellaneous $ 1,866.75 M & T Bank Reimbursement $ 0.00
$ 578,431.49 Less Paid Out $ ( 45,850.57) Less Transfer to M & T Bank $ (194,878.15) Balance in Treasury – October 31, 2007 $ 337,702.77 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING NOVEMBER 15, 2007
CHECKING ACCOUNT - BALANCE IN CHECKING 10/1/07 $ 224,290.80 INTEREST $ 582.15 TOTAL RECEIPTS FOR THE MONTH OF APRIL $ 224,872.95 LESS PAID OUT $ (0.00) BALANCE IN CHECKING 10/31/07 $ 224,872.95
Stan Dietrich asked why there was a separate account for Wissahickon. Dave Fink stated that the Authority wanted it separate so it can be used for new water sources. Stan Dietrich asked if the $175,000 is taken out of the hydrant fund would there be enough left over to get the rest of the fire hydrants painted? OTF had the ones in the business district repainted. Steve Blefgen will work on getting the rest done. A motion was made by Stan Dietrich and seconded by to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as written. Roger Kuhns asked what was paid out of the fire hydrant account. Parts for fire hydrants were purchased. Charles Fitzpatrick asked about the sewer rental. When is the payment due? Lynda Albright stated that it is auto deducted from M & T. The second doe the 3 reports was done by Steve Blefgen at this time. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None The organization budget reports were discussed. The Tilden Township bills were also discussed. Greg Unger will call Ron Turpak and Charles Fitzpatrick will write a letter to get the issue resolved. ENGINEER’S REPORT SANITARY SEWER SYSTEM
WATER SYSTEM
Requisition 280 DESCCO Design and Construction $145,884.00 Requisition 281 J.B. Electric, Inc. $ 18,194.37 Requisition 282 Systems Design Engineering, Inc. $ 5,852.98 Requisition 283 DESCCO Design and Construction $178,316.00 Requisition 284 J.B. Electric, Inc. $ 49,347.15 Requisition 321 Gannett Fleming $ 4,521.98 Requisition 322 L/B Water Service $ 3,260.04 Greg Unger stated that the 2 change orders are needed to make the required work. J.B. Electric and Descco were previously discussed, the paperwork needs to be approved. A motion was made by Steve Blefgen and seconded by Dave Fink to approve change orders #3 and #4. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None Figures to replace the water lines were discussed. The approximate costs for each are as follows: $54,000-Walnut Street $74,000-South 2nd Street A motion was made by Stan Dietrich and seconded by for Greg Unger to proceed with the documentation to replace the South 2nd Street and Walnut Street water lines. Roger Kuhns asked where the repaving is on the list. Greg Unger stated that there would be trench repair. Roger Kuhns seconded the motion at this time. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None SOLICITOR’S REPORT Heck Subdivision-A house is being built on Lot 3. The force main (a grinder pump is required) will have to extend into our line into the street. Greg Unger thinks that they could get a gravity line to work. Charles Fitzpatrick stated that an agreement will be needed for Lot 2 for the force main. Naugle-Their attorney got back to the Authority and stated that the Naugle’s will settle for $2,500. The Authority offered $2,165. The Authority decided to stick with the original amount offered ($2,165). Charles Fitzpatrick will inform the Naugle’s and their attorney. Wissahickon-Charles Fitzpatrick asked if the $34,780.90 sewer bill he sent paid yet. As of October 18 they had 30 days to pay. This bill has not been paid to date. An agreement extension goes until the end of November unless the sewer bill is paid then it will go to December 31, 2007. A motion was made by Steve Blefgen and seconded by Dave Fink to extend the agreement to December 31, 2007 conditioned upon the Authority receiving payment. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None Lynda Albright stated that it was but the check has not been cashed to date. BOROUGH MANAGER’S REPORT 513 Island Street-Lynda Albright stated that the property is billed one service charge. There are now 3 businesses in the building. A plot plan has been submitted. The bathrooms have always been there. Should the 2 other service charges be billed? Greg Unger stated that the usage should be checked against the base year and go from there. The correspondence list for the month was handed out. CORRESPONDENCE LIST CORRESPONDENCE FOR NOVEMBER 15, 2007:
Lynda Albright stated that M & T Bank met with Steve Smith, Greg Unger and herself. Lynda Albright now understands the reports and regular monthly reports will be done. SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report October 2007 Water In spite of the heavy rains we’ve had recently the dam remains unusable due to low level. The wells are also showing some strain and we urge conservation. Hydrants were flushed and the system overall looks pretty good. We moved several curb stops on Arthur Street to accommodate the installation of new curbs. The new control system at the water filtration plant is essentially complete except for a few punch list items. We expect these things to be resolved in the next few weeks. Wastewater The wastewater plant is working very well. The effluent is well within parameters although we had a slight hiccup during a period of taking tanks off line and changing flow patterns resulting in a low d.o. level. The construction is progressing and we can see the end approaching. The paving has been completed and the fence and gate have been installed. I am happy to say the entrance from State Street at the bridge has been closed. Access is now from Front and Pine Streets. The remaining items are the remodeling, painting and finish work. There is also some demolition to be completed. Rains mid-month created some problems at the Ridge Lawn Pumping Stations. High flows were overwhelming the wet well and we pumped it out to a tanker twice. We have been unable to find the problems on the Authority side of the traps and suspect that leaking laterals are the culprits. The plant had no problems with the flow although we had to put extra tanks on line.
Keith Brobst reported that the well levels are down significantly. Possible leak flows are up over the last 3 days. Greg Unger recommended getting gauges for the wells. The costs would be $1,500 or less per well. Greg Unger will look into the costs further and come back with a recommendation. Stan Dietrich asked Keith Brobst about the dry hydrant. Keith Brobst reported that the parts are in and the strainer cost $65. BILLS & REQUISITIONS Stan Dietrich asked what was purchased from California Contractors. Keith Brobst stated it was marking paint and gloves and that he got a good deal on them. Stan Dietrich asked what was bought at Reading Electric. Keith Brobst stated that it is an uninterrupted power supply. A motion was made by Roger Kuhns and seconded by Stan Dietrich to pay the invoices as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID NOVEMBER 15, 2007 AT & T s-quarterly phone lease $ 14.55 AT & T w-monthly long distance 69.37 Barley/Snyder w-220.50-s-458.50 679.00 Berks Products Corp w-supplies 297.96 Berks-Mont Newspapers, Inc. w-hydrant flushing notice 117.36 Borough of Hamburg w-83.97-s-193.96 277.93 California Contractors Supplies w-125.00-s-118.80 243.80 DelRosario, Roy C. w-constable fees 150.00 EJB Paving & Materials w-supplies 612.92 Ehrlich Co. Inc. s-monthly pest service 41.00 Environmental Equipment & Service s-pump heads 332.08 Exeter Supply Co., Inc. w-hydrants parts 901.15 Henn’s Garage s-van inspection 50.40 Kershner, Mike s-electric gate motor 431.09 Kuzan’s True Value w-48.19-s-46.73 94.92 L/B Water Service Inc. w-47.15-s-300.00 347.15 Liquid Motion Inc. w-130.00-s-4978.00 5,108.00 Malden, W.G. Inc. s-calibrate influent meter 312.50 Met-Ed w-3175.82-s-6172.18 9,348.00 Mountain View Supply s-supplies 223.28 PA One Call System, Inc. w-27.55-s-27.55 55.10 PPL Gas Utilities s-utility bills 196.90 Penn Fuel Propane w-propane 448.09 Penn Pride, Inc. w-56.64-s-255.03 311.67 Reading Electric w-10 amp UPS 1,160.00 Reider, MJ Associates w-laboratory services 557.00 Reider, MJ Associates s-laboratory services 1,350.00 Systems Design Engineering, Inc. w-549.49-s-1387.44 1,936.93 Thren’s Auto Parts s-supplies 50.98 USA Bluebook w-hose 56.05 Univar USA Inc. w-1027.56-s-1365.00 2,392.56 Univar USA Inc. w-liquid chlorine 994.50 Verizon w-110.28-s-125.88 236.16
TOTAL $28,785.48 Bills To Be Paid total water $ 10,353.63 total sewer $ 18,431.85 Bills Paid During The Month total water $ 23,293.10 total sewer $223,080.75
Grand Total For Approval total water $ 33,646.73 total sewer $241,512.60 $275,159.33 PREPAID INVOICE LIST
HMA-Sewer Transfer s-sewer revenue transfer $ 107,929.84 HMA-Sewer Transfer s-sewer revenue transfer 67,044.64 Dollar General Store s-supplies 50.75 HMA-Sewer Transfer s-sewer revenue transfer 9,861.01 Clare, David A. w-meter reader 182.65 Miller, Ann M. w-meter reader 163.80 Sonon, Craig A. w-meter reader 191.75 HMA-Sewer Transfer s-sewer revenue transfer 10,042.66 Borough of Hamburg w-22615.57-s-28020.32 50,635.89 Petty Cash W-7.80 7.80 Postmaster of Hamburg w-131.53-s-131.53 263.06
TOTAL $246,373.85 Requisition #280 Sewer B,R, & I $145,884.00 DESCCO Design & Construction WWTP-Contract 1 Requisition #281 Sewer B,R, & I $ 18,194.37 J.B. Electric, Inc. WWTP-Contract 2 Requisition #282 Sewer B,R, & I $ 5,852.98 Systems Design Engineering, Inc. WWTP Engineering Requisition #283 Sewer B,R, & I $ DESCCO Design & Construction WWTP-Contract 1 Requisition #284 Sewer B,R, & I $ J.B. Electric, Inc. WWTP-Contract 2 Requisition #321 Water B,R, & I $ 4,521.98 Gannett Fleming Final Payment for I-78 Project Requisition #322 Water B,R, & I $ 3,260.04 L/B Water Service Water Meters Requisitions #283 and #284 will be put on hold until all work is completed since these are the final payments. A motion was made by Stan Dietrich and seconded by to pay all the requisitions but #283 and #284 in full and approve #283 and #284 and have Greg Unger hold them until the punch list is done by year end. This motion failed for lack of a second. Steve Smith turned the gavel over to Dave Fink. A motion was made by Steve Smith and seconded by Steve Blefgen to pay all the requisitions except #283 and #284. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None Greg Unger will bring Requisition’s #283 and #284 back to next month’s meeting. NEW BUSINESS The budgets were discussed. An increase in rates may be needed. OLD BUSINESS None There being no further business, the meeting concluded at 8:55 p.m. At this time the members went into executive session. No action was taken. Attest: Denise L. Clare, Recording Secretary |
