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MINUTES FROM THE OCTOBER 17, 2007 AUTHORITY MINUTES
The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:00 p.m. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Roger G. Kuhns, Judy E. Romig Members Absent - Stephen H. Blefgen Also Present – Scott Naugle, Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager, Denise L. Clare-Secretary A motion was made by Stan Dietrich and seconded by Roger Kuhns to accept the September minutes as written and presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None VISITORS Scott Naugle was in attendance regarding his water line that was installed in April causing several issues. Charles Fitzpatrick went over what happened and the invoice received that Mr. Naugle is looking for reimbursement on. Greg Unger stated that he felt the $4,305.07 amount was inflated and is not reasonable. A backhoe and operator should be under $100/hour, Mr. Naugle was charged $145/hour. Landis Deck charged $113/hour. The repair cost $2,500 for less than a 10’ x 10’ area. It should cost about $50-$60 per sq. yd. which is the norm, Mr. Naugle was charged 5-6 times this. Greg Unger felt the bill was for the entire project. Greg Unger recommended not negotiating for a lower amount. The bill should be sent back to Scott Naugle for him to take back to Dave Himmelberger to rebill and make it more reasonable. Greg Unger thinks $1,500 would be more reasonable than the $4,000+. Charles Fitzpatrick stated that this could be discussed in executive session if necessary. There was an executive session from 7:10 p.m. to 7:17 p.m. Charles Fitzpatrick stated that it was the decision of the Authority to offer a settlement of claim in the amount of $2,165. Charles Fitzpatrick would draw up an agreement. Scott Naugle will discuss this with his attorney and get back to the Authority. At this time, Scott Naugle left the meeting. The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Aug. 07 Credits Debits Bal.-Sep. 07 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 1,162.89 $111,399.36 $ 1,158.26 1576025848 Water-1995 Debt Ser. Res. Fund $231,563.78 $ 906.39 $230,640.35 1576025857 Water-1995 B, R, & I $664,773.79 $ 2,602.31 ($103,470.00) $563,906.10 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY September 1, 2007 to September 30, 2007 Water Revenue Account – Balance on September 1, 2007 $ 419,546.16 Water Sales/Penalties $ 48,361.51 Cert Fees, Constable Fees, Final Fees $ 745.00 Interest $ 1,598.70 Water Tap-In Fee $ 3,000.00 Miscellaneous $ 125.50 $ 53,830.71 $ 473,376.87 Less Paid Out $ (138,271.22) Balance in Treasury – September 30, 2007 $ 335,105.65 __________________________________________________________________________________________________________
Wissahickon Water Account – Balance on September 1, 2007 $ 113,609.01 Fire hydrant fees/penalties $ 3,992.62 Interest $ 398.54 $ 4,391.16 $ 118,000.17
Less Paid Out $ ( 0.00)Balance In Treasury – September 30, 2007 $ 118,000.17 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on September 1, 2007 $ 193,834.65 Fire hydrant fees/penalties $ 2,054.86 Interest $ 663.63 $ 2,718.49 $ 196,553.14 Less Paid Out $ ( 0.00) Balance In Treasury – September 30, 2007 $ 196,553.14 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on September 1, 2007 $ 432,747.38 Sewer Rentals/Penalties $114,255.16 WTMA Rentals/Penalties $ 2,867.60 Interest $ 1,878.31 Sewer Tap-In Fee $ 3,000.00 Met-Edge Abstract Refund $ 1,387.13 M & T Bank Reimbursement $
$ 556,135.58 Less Paid Out $ ( 43,815.82) Less Transfer to M & T Bank $ ( 86,019.01) Balance in Treasury – September30, 2007 $ 426,300.75 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING OCTOBER 17, 2007 CHECKING ACCOUNT - BALANCE IN CHECKING 9/1/07 $ 223,702.00INTEREST $ 588.80 TOTAL RECEIPTS FOR THE MONTH OF APRIL $ 224,290.80 LESS PAID OUT $ (0.00) BALANCE IN CHECKING 9/30/07 $ 224,290.80
Dave Fink asked if the OCC was paid in full. Greg Unger stated that there is $7,000-$8,000 to pay. A bill has not been submitted for the 2nd application. A motion was made by Dave Fink and seconded by Judy Romig to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as written. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY ENGINEER’S REPORT October 17, 2007 SANITARY SEWER SYSTEM
Applications for Payment DESCCO Design and Construction Application No. 19 (Requisition 277) Amount $ 342,714.00 Balance on Contract $ 310,726.00 J.B. Electric Corp. Amount $ 0.00 Balance on Contract $ 66,858.55 PSI Pumping Solutions Application No. 1 (Requisition 278) Amount $ 59,812.00 Balance on Contract $ 11,088.00 PUMP STATION PROJECT Bids were received for the Pine Street Pump Station on December 16, 2005. The Authority has issued the "Intent to Award" to:
The Award and Notice to Proceed was issued on January 20, 2006. The project is complete. The remaining punch list items have been completed. WISSAHICKON WATER The Solicitor has been working on some issues with Wissahickon pertaining to continued use of municipal water.
WATER SYSTEM
Greg Unger stated that the WWTP project is 99% done, it will be done by month end. The new driveway is in and paved. Greg Unger reported that the water agreement extension with Wissahickon expires at the end of October. Al Lear wants to extend it through November. The W/S bills are paid to date. Greg Unger thinks their wells will get approval but not in the next month. Greg Unger stated that the sewer meter was broken. The meter is now fixed and readings have been taken since then. The average use is higher than what was billed. Greg Unger recommended billing and giving an extension for water. There was discussion on this. It was decided to send a bill and give them 30 days to pay. Greg Unger stated that the Authority needs to reconfirm the sludge for J.P. Mascaro. This needs to be done yearly for the state. A motion was made by Roger Kuhns and seconded by Stan Dietrich to authorize Steve Smith to sign the waste certificate for J.P. Mascaro. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None The planning module for the Tilden Ridge Land Development (Del Val Soil) has been received. A motion was made by Stand and seconded by Dave Fink to sign the planning module for the Tilden Ridge Land Development. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None Abstain- Romig SOLICITOR’S REPORT None BOROUGH MANAGER’S REPORT Lynda Albright handed out preliminary 2008 budgets for water and sewer. They have balanced without any W/S increases. Keith Brobst reported that DEP is requiring more sampling next year for water so that amount has been increased in the budget. Dave Fink thinks a small increase is a good idea so there won’t have to be a large increase. Greg Unger will make a recommendation at the next meeting. Dave Fink asked about the dry hydrant in the river, is it functioning? Keith Brobst stated that it is not. He is waiting for Troy Hatt to get a parts list and finding a vendor to fix it. Charles Fitzpatrick asked about the Appalachian Trail. Lynda Albright has heard from them but they are not ready yet. Dave Fink doesn’t not want to sell the property. Stan Dietrich and Roger Kuhns are against the sale as well. Dave Fink stated that it’s a dead issue. Lynda Albright will notify them. Terminate further discussions. SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report September 2007 The new SCADA system is essentially complete and functional, now if we just had some water to filter. The surface water source is gone till we get some significant rain. We had 2 sizable leaks in the last several weeks. A lateral crack on Chestnut Street was repaired with a band clamp. The other problem was on Walnut Street on the same line, which we dead-ended some months ago. We found another section of main inside a corrugate sleeve with the break inside the sleeve. We cut the line east of the sleeve and installed a cap. All bacteria testing was negative and service has been restored to everyone. The Our Town Foundation has had fire hydrants in the Streetscape
area painted. We thank them for that. The plant is working well aside from some issues with ph but we are meeting all permit parameters. We spent a good amount of time pumping wastewater from one place to another so the contractors could install the beaches on the clarifiers and install pumps in the sludge holding and fine bubble aeration tanks. The paving has been started, windows are being installed, and the painting has been started. The masons have finished, as have the roofers. There was a problem with a roof drain, which caused a leak into the workshop. Both the phones and the alarms were out for a period of time but all systems have been restored. Tony and I attended a school on computer use and Tony, Robbie and I attended a school on line locating.
Keith Brobst reported that there have been a few leaks in the last month. There was one on Chestnut Street that was not a big deal. There was also one at the railroad bed at the dead end on Walnut Street. It should be considered about replacing the line behind Exide. There have been problems there for years. The pipes are broken inside the sleeve. It is not in good shape as well as the line on Second Street. Greg Unger will get figures for the next meeting for replacement in the following areas: Walnut Street from South 2nd Street to Peach Alley and South 2nd Street from Grand Street to Walnut Street. CORRESPONDENCE A letter has been received from Lynda Albright regarding the terms of office up at the end of 2007. Roger Kuhns will serve another term. Lynda Albright reported that the Act 14 renewal has been received. This is for solid waste service/dewatered sludge. Greg Unger called the county regarding the distribution of the $130,000. Bob McKeon hung up on Greg Unger. Charles Fitzpatrick called Bob McKeon who stated he is delaying the promise of money. The debt payment needs to be made. BILLS & REQUISITIONS Stan Dietrich asked about the Grainger bill for an extension plank. Keith Brobst stated that it was for 3 of them. They are aluminum painters plans to clean out the discs. A motion was made by Roger Kuhns and seconded by Judy Romig to approve the bills as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None BILLS TO BE PAID OCTOBER 17, 2007
AT & T w-monthly long distance $ 83.21 Applied Analytics Inc w-fuses 47.00 Barley/Snyder w-323.80-s-1466.20 1,790.00 Borough of Hamburg w-117.52-s-303.06 420.58 DelRosario, Roy C. w-constable fees 50.00 Edenburg Welding Co. s-repair arm for Ford tractor 58.00 Ehrlich Co. Inc. s-monthly pest service 134.00 Exeter Supply Co., Inc. w-362.00-s-185.35 547.35 Fisher Scientific s-probe, sulfuric acid 586.85 Four Star Electronics s-repair alarm system 475.70 Fromm Electric Supply w-light bulbs 13.68 Grainger 2-extension plank 870.09 Hamburg Municipal Authority s-utility bills 445.71 Hach Company w-chlorine reagent 202.05 Kuzan’s True Value w-supplies 6.93 LSR Enterprises Inc. w-repair water leaks 3,292.44 McCrometer, Inc. w-replace transmitter board 488.33 Met-Ed w-2585.52-s-6312.36 8,897.88 Mountain View Supply s-vehicle supplies 5.45 PA Department of Transportation s-bridge occupancy license 10.00 PA One Call System, Inc. w-15.30-s-15.30 30.60 PPL Gas Utilities s-monthly utility bills 202.78 Penn Pride, Inc. w-80.99-s-234.93 315.92 Reider, MJ Associates s-laboratory services 987.00 Reider, MJ Associates w-laboratory services 590.00 Rentschler, Randall Inc. s-open blocked sewer 140.00 Systems Design Engineering, Inc. w-2131.75-s-4422.97 6,554.72 Thren’s Auto Parts s-vehicle supplies 39.15 United Parcel Service s-delivery charges 13.31 USA Bluebook w-digital cylinder scale 2,008.33 Univar USA Inc. s-sulfur dioxide 576.00 Verizon w-122.53-s-125.56 248.09 Zee Medical Service Company s-restock medical cabinet 38.20
TOTAL $30,169.35 Bills To Be Paid total water $ 12,521.38 total sewer $ 17,647.97 Bills Paid During The Month total water $129,935.69 total sewer $115,443.61
Grand Total For Approval total water $142,457.07 total sewer $133,091.58 $275,548.65
PREPAID INVOICE LIST HMA-Sewer Transfer s-sewer revenue transfer $ 32,251.25 Adam, Stephanie s-plumber reimbursement 225.00 HMA-Sewer Transfer s-sewer revenue transfer 151,191.17 Kuzan’s Hardware w-44.65-s-41.37 86.02 U.S. Bank NA w-semi-annual rental 111,394.81 HMA-Sewer Transfer s-sewer revenue transfer 9,859.85 Clare, David A. w-meter reader 170.95 Clare, Denise L. w-meter reader 48.75 Sonon, Craig A. w-meter reader 232.05 M & T Bank s-debt service 28,716.74 M & T Bank s-bond costs 1,040.00 Petty Cash w-.91-s-47.15 48.06 Borough of Hamburg w-17969.82-s-27899.82 45869.64 Postmaster of Hamburg w-122.50-s-122.51 245.01
TOTAL $245,379.30 Requisition #277 Sewer B,R, & I $342,714.00 DESCCO Design & Construction WWTP-Contract 1 Requisition #278 Sewer B,R, & I $ 59,812.00 PSI Pumping Solutions Application 1-Contract #3 Requisition #279 Sewer B,R, & I $ 9,755.41 Systems Design Engineering, Inc. WWTP Engineering Requisition #320 Water B,R, & I $ 210.58 Systems Design Engineering, Inc. Engineering for Controls A motion was made by Roger Kuhns and seconded by Dave Fink to approve the requisitions as presented if the Authority has the money to pay them. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None The requisitions for the sewer are as follows: September Requisition #10 $56,026.46 October Requisition #11 $47,075.57 A motion was made by Stan Dietrich and seconded by Dave Fink to pay the requisitions. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None NEW BUSINESS None Lynda Albright stated that we budget for debt but don’t pay it out. Does it still need to be done? Yes, the audit will deal with it. There being no further business, a motion was made by Stan Dietrich to adjourn the meeting at 8:43 p.m. Attest: Denise L. Clare, Recording Secretary |
