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MINUTES OF THE OCTOBER 18, 2006 AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:06 p.m. Members Present - Stephen A. Smith, David A. Fink, Stephen H. Blefgen, Roger G. Kuhns, Judy E. RomigMembers Absent - Stanley E. Dietrich Also Present – Gregory T. Unger-SDE, Charles Haws-Solicitor (arrived 7:13 p.m. for Charles Fitzpatrick), Keith L. Brobst-Superintendent, Lynda G. Albright-BoroughManager, Denise L. Clare-Secretary A motion was made by Roger Kuhns and seconded by Judy Romig to approve the September minutes as written. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None Abstain- Blefgen VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Aug.-06 Credits Debits Bal.-Sep.06 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 1,037.10 $ 4.14 $ 1,041.24 1576025848 Water-1995 Debt Ser. Res. Fund $231,122.77 $ 923.28 $232,046.05 1576025857 Water-1995 B, R, & I $693,860.71 $ 2,771.82 $696,632.53 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY September 1, 2006 to September 30, 2006 Water Revenue Account – Balance on September 1, 2006 $ 328,008.24 Water Sales/Penalties $ 41,497.81 Cert Fees, Constable Fees, Final Fees $ 487.50 Interest $ 1,393.10 Miscellaneous $ 87.00 $ 43,465.41 $ 371,473.65 Less Paid Out $ (27,740.15) Balance in Treasury – September 30, 2006 $ 343,733.50 __________________________________________________________________________________________________________ Wissahickon Water Account – Balance on September 1, 2006 $ 2,003.25 Fire hydrant fees/penalties $ Interest $ 7.56 $ 2,010.81 Less Paid Out $ ( 0.00) Balance In Treasury – September 30, 2006 $ 2,010.81 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on September 1, 2006 $ 161,251.61 Fire hydrant fees/penalties $ 2,092.59 Interest $ 614.82 $ 2,707.41 $ 163,959.02 Less Paid Out $ (48.75) Balance In Treasury – September 30, 2006 $ 163,910.27 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on September 1, 2006 $ 458,535.40 Sewer Rentals/Penalties $ 60,828.89 WTMA Rentals/Penalties $ 1,792.67 Interest $ 1,961.39
$ 523,118.35 Less Paid Out $ (133,337.45) Balance in Treasury – September 30, 2006 $ 389,780.90 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING OCTOBER 18, 2006
CHECKING ACCOUNT - BALANCE IN CHECKING 9/1/06 $ 191,373.32 INTEREST $ 519.06 TOTAL RECEIPTS FOR THE MONTH OF SEPTEMBER $ 191,892.38 LESS PAID OUT $ (0.00) BALANCE IN CHECKING 9/30/06 $ 191,892.38
Lynda Albright explained about the new sewer accounts and why there were no reports. Steve Smith will be consulted for help in understanding these reports. Steve Smith asked about the fire hydrant account. He felt the Authority should look into using some of this money where needed. A motion was made by Dave Fink and seconded by Steve Blefgen to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY ENGINEER’S REPORT October 18, 2006 SANITARY SEWER SYSTEM
Applications for Payment DESCCO Design and Construction Application No. 7 (Requisition 227) Amount $495,302.00 Balance on Contract $2,845,649.00 J.B. Electric Corp. Application No. 4 (Requisition 228) Amount $ 34,100.00 Balance on Contract $665,049.00
Systems Design Engineering, Inc. assists the Solicitor on financing issues as required. The closing of the Commonwealth Financing Authority loan occurred on Friday, September 15, 2006. Systems Design Engineering, Inc. has submitted payment applications for the complete grant amount and the first draw for the loan to provide continued cash flow for the remainder of the project. The draw on the loan is approximately $2.5 million. PUMP STATION PROJECT Bids were received for the Pine Street Pump Station on December 16, 2005. The Authority has issued the "Intent to Award" to:
The Award and Notice to Proceed was issued on January 20, 2006. Work this period included: Comminutor installed and operating. All three pumps installed and operating. Control system operational. Roof replaced. Masonry re-pointing complete.
CORRECTIVE ACTION PLAN and I/I WORK Payment application #2 – Final from Sikora to be presented. WISSAHICKON WATER (no change) Wissahickon started production. Systems Design Engineering, Inc. and Keith inspected the facility and have instructed Wissahickon on procedures and some operational details. PROJECTS Bids for the force main upgrade of the Edenburg Pump Station was received September 6, 2006. Intent to award, Award and Notice to Proceed was given at the September 6, 2006 meeting. Contracts have been executed. We are working with the Solicitor to formalize the R/W agreement. WATER SYSTEM
WELL 5 The minor amendment permit for the cyclonic separator was received. Final documentation pertaining to completion of the project is proceeding. REQUISITIONS Requisition 227 DESCCO Design and Construction $495,302.00 Requisition 228 J. B. Electric Corp. $184,320.00 Requisition 229 Pikeland Construction, Inc. $127,105.00 Requisition 230 Pagoda Electric $ 3,399.71 Requisition 231 Systems Design Engineering, Inc. $ 22,646.40 Requisition 232 Sikora Bros. Paving Inc. $ 3,647.50 Requisition 233 Allen Shollenberger, Esq. $ 5,000.00 Requisition 308 Gannett/Fleming $ 6,083.27 Bids for liquid sludge hauling were opened by Greg Unger. The following bids were received: Rinehart’s Sanitation/Potty Queen $.1197/gallon Liquid Motion, Inc. $.09/gallon Synagro No Bid We Care Organics No Bid
A motion was made by Steve Blefgen and seconded by Judy Romig to give the intent to award, award and notice to proceed to Liquid Motion, Inc. for liquid sludge removal after review by the engineer. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None Greg Unger reported that the Pine Street Pump Station was to be completed by October 17. It is almost done but not completely. The roof has been replaced. Pikeland will get a schedule to Greg Unger and stated they would be done by the November Authority meeting. There was discussion on the new M & T account and how bill paying will be done. Requisition #308 is for inspections done in conjunction with the I-78 project. Greg Unger reported that the townhouses at Kaercher Creek have started. SOLICITOR’S REPORT Charles Haws reported that there is a conference call set up with EPA on October 27 at 10:00 am. EPA has the population as 7,500. This is too high. If it is under 5,000 it will make a difference. If Hamburg’s population and the part of Windsor Township that is served are totaled, it would be under the 5,000. It was thought that EPA is including all of Windsor and not just the part served by the Authority. Discussion was held on how much should the fine be and who could be there for the call. $90,000 is the maximum fine and $13,200 is the minimum. There will be pictures sent to EPA to show the improvements being done to the system. Charles Haws reported that the municipal improvements agreement for the Helene/Greth/Kaercher Creek development needs approval. A letter of credit will guarantee the water/sewer lines. A motion was made by Steve Blefgen and seconded by Dave Fink to approve the municipal improvements agreement for the Towns and Kaercher Creek. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None BOROUGH MANAGER’S REPORT Lynda Albright stated that a letter was received from Wachovia/US Bank stating they need the Authority to resign having Wachovia as trustee (stocks sold) and the replace Wachovia with US Bank . A motion was made by Dave Fink and seconded by Roger Kuhns to sign the resignation and appointment agreement as requested. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None A letter has been received from Gerald Schappell, owner of 2915 Old Route 22, requesting sewer relief. The property is not occupied full time and there was a leaking pipe in the back yard that ran for an indeterminate amount of time. There is not much history of use with the property since Mr. Schappell has only owned it for about a year and there is not current occupancy. Lynda Albright recommended having Mr. Schappell pay the service charges and the water amount of the bill and wait until more history of usage is known and revisit the sewer overage at that time. A motion was made by Dave Fink and seconded by Roger Kuhns to charge Gerald Schappell for the service charges and water usage on the October 2006 billing and hold off for one year on the sewer overage until such time as a usage history can be obtained. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None Lynda Albright stated that the 2007 budgets are being prepared and that some figures only came in on Monday. They will be completed and sent out to members. Having a work session to review was discussed. Dave Fink and Steve Blefgen felt it could be taken care of at the regular meeting. SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report September 2006Water The water plant is still offline. The problems we have had in regard to pacing and the process staying stable remain. While attempting to start the filters we had a blower malfunction as well. We are in the process of making repairs, but in the meantime we are using the wells. Replacement of the chlorine booster pumps at the water plant should be done shortly. Kohl Bros. has done some engineering investigation and they feel we will get better and longer service from a different style of pump. Wastewater Construction continues on schedule. The Pine Street Pumping Station is nearing completion. The new pumps are on line and while we do have some problems the contractors are working with us to resolve them. The new grit remover is in place and should be operational shortly. Plant construction is also moving right along.We had a digester upset Labor Day weekend and it foamed over the side. It was cleaned up and PaDEP was notified. The plant continues to be a challenge. We are unable to get the process under complete control. Things have gotten better and chemical addition is significantly less but we still are having swings in the effluent ph. We also had a period where the sludge would not settle at all and this resulted in a dissolved oxygen permit violation. Heavy rain and flash flooding September 15th brought on another by-pass from the Pine Street Pumping Station. PaDEP was notified and the appropriate paperwork was filed.
CORRESPONDENCE LIST
Dave Fink read a letter received from Lynda Albright regarding Steve Smith and that his term of office will be up at the end of 2006. Steve Smith will stay for another term. It was asked what the amount of the change order is for Pikeland. It is $1,500. Attorney Shollenberger did not attend the meeting so Greg Unger summarized that Port Clinton wants to start the project and get costs and do an intermunicipal agreement. Greg Unger suggested using the Tilden Township agreement as a guide. BILLS & REQUISITIONS A motion was made by Roger Kuhns and seconded by Dave Fink to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID OCTOBER 18, 2006 AT & T w-monthly long distance $ 61.57 BarleySnyder w-181.90-s-858.10 1,040.00 Borough of Hamburg w-83.89-s-7477.52 7,561.33 CalciQuest, Inc. w-Calciquest 1,795.33 DelRosario, Roy C. w-August constable fees 100.00 DelRosario, Roy C. w-September constable fees 112.50 EPWPCOA Inc. s-2007 dues (3) 120.00 Ehrlich Co. Inc. s-monthly/quarterly pest service 132.00 Graphic Controls w-charts 168.11 Hamburg Municipal Authority s-utility bills 5,648.21 Hach Company w-extension cables 410.40 Hach Company s-standards, reagents 651.40 Kershner, Mike s-repairs at sewer plant 180.00 Kuzan’s True Value s-supplies 36.42 Liquid Motion Inc. w-120.00-s-6392.00 6,512.00 Met-Ed w-2816.73-s-9135.84 11,952.57 Mountain View Supply w-supplies 10.60 PA One Call System, Inc. w-25.72-s-25.73 51.45 PA Section AWWA w-radionuclide workshop 75.00 PPL Gas Utilities s-utility bills 319.21 Penn Pride, Inc. w-48.40-s-146.94 195.34 Pyrz Water Supply Company, Inc. w-ejector body 639.00 Reading Electric w-print sludge bid 261.40 Reider, MJ Associates s-laboratory services 1,239.00 Reider, MJ Associates w-laboratory services 860.00 Systems Design Engineering, Inc. w-1478.99-s-2855.38 4,334.37 Tyler Technologies Inc. w-102.84-s-102.84 205.68 Univar USA Inc. s-soda ash 2,071.62 Verizon w-106.02-s-227.25 333.27 Waste Management of SE PA s-sludge disposal 1,404.65 Yeager Supply, Inc. s-assorted PVC fittings 36.19
TOTAL $48,518.70
Bills To Be Paid total water $ 9,197.00 total sewer $39,321.70 Bills Paid During The Month total water $20,097.13 total sewer $27,974.99
Grand Total For Approval total water $29,294.13 total sewer $67,296.69 $96,590.82 PREPAID INVOICE LIST
E.P.W.P.C.O.A. s-training $ 300.00 Met-Ed w-2361.86-s-344.52 2,706.38 Clare, David A. w-meter reader 161.85 Clare, Denise L. s-meter reader 48.75 Sonon, Craig A. w-meter reader 229.45 Borough of Hamburg w-17224.98-s-27157.98 44,382.96 Petty Cash s-petty cash 4.75 Postmaster of Hamburg w-118.99-s-118.99 237.98
TOTAL $48,072.12
Requisition #227 Sewer B,R, & I $495,302.00 DESCCO Design & Construction Application #7-WWTP
Requisition #228 Sewer B,R, & I $184,320.00 J. B. Electric Application #4-WWTP Requisition #229 Sewer B,R, & I $127,105.00 Pikeland Construction, Inc. Application #8-PSPS
Requisition #230 Sewer B,R, & I $ 3,399.71 Pagoda Electric Application #6-PSPS
Requisition #231 Sewer B,R, & I $ 22,646.40 Systems Design Engineering, Inc. WWTP Engineering Requisition #232 Sewer B,R, & I $ 3,647.50 Sikora Bros. Paving Inc. Application #2-Sewer Repair Project
Requisition #233 Sewer B,R, & I $ 5,000.00 Allen Shollenberger Esq. R-O-W for Edenburg Pump Station
Requisition #308 Water B,R, & I $ 6,083.27 Gannett/Fleming I-78 Project
A motion was made by Roger Kuhns and seconded by Judy Romig to pay the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None NEW BUSINESS None OLD BUSINESS There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 9:12 p.m. Attest: Denise L. Clare, Recording Secretary |
