The twentieth meeting of the Hamburg Borough Council for 2006 was held this evening at the Hamburg Municipal Center with President Tammy Wilkinson presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer.

Members Present - Tammy Wilkinson, Martha Bertolet, Elaine Swavely, Roger Stetzler, Roy Heffner, Dale Schlenker

Members Absent – Tina Yoder

Also Present – Solicitor Masano, Lynda G. Albright, Borough Manager, Kim Y. Berger, Office Manager/Recording Secretary

Visitors – Sylvia Summons

A motion was made by Roy Heffner seconded by Martha Bertolet to approve the amended agenda by adding an executive session following the meeting and under new business, approval of engineering costs for the Grand Street extension for Barry Isett.

NAYES – None

COURTESY TO AUDIENCE

Nothing

A motion was made by Roy Heffner and seconded by Roger Stetzler to approve the minutes of October 9, 2006 meeting as submitted.

NAYES – None

A motion was made by Roger Stetzler and seconded by Elaine Swavely to approve the following reports: Engineer’s Report and Road Committee Report.

NAYES – None

ENGINEER’S REPORT
October 18, 2006

SEWAGE TREATMENT PLANT ISSUES

The wastewater treatment plant is operating better in the month of October. Systems Design Engineering, Inc. and Keith Brobst continue to consult with several peers to determine corrective action for the difficulties in the past. Chemical reactions with the biological nitrogen reduction cycle appear to be the root cause of many of the past exceptions with the NPDES permit. Some changes to the process have been discussed. One of the reactors will be used to create an anoxic zone if the plant pH and secondary parameters continue to cause problems. Due to the timeframe of starting the new plant in December, extended analysis and changes appear not to be warranted at this point.

Systems Design Engineering, Inc. is also working with the Solicitor on the EPA issues.

WWTP PROJECT

Bids were received for the Wastewater Treatment Plant on February 17, 2005. The Authority at their February 22, 2006 meeting issued the "Intent to Award" to:

General/Mechanical Contract DESCCO Design and Construction, Inc.

Amount of Contract: $5,866,184.00

Change Orders No. 1 $ 7,412.00

$5,873,569.00

Electrical Contract J.B. Electric Corp.

Amount of Contract: $983,469.00

HVAC Contract PSI Pumping Solutions

Amount of Contract: $70,900.00

Contracts were executed and the "Notice to Proceed" was issued on March 17, 2006 to all contractors. The pre-construction meeting was held on March 16, 2006. Work is progressing very well. The Contractor is maintaining the work site in a clean and safe condition.

Work completed this period:

Oxidation Ditch base slab completed and all precast set.

Precast walls being sealed and cables set, water testing being started.

Clarifiers tested and approved. Weirs set.

Sludge pump roof was set.

Distribution box concrete complete

Mechanical yard piping progressing

Electrical Contractor working on conduit system

Backfilling around the clarifiers complete to next work level.

Sludge handling building roof completed.

Chlorine Building block and precast roof set

Mechanical aspects of the clarifier and oxidation ditch being prepared.

Applications for Payment

DESCCO Design and Construction Application No. 7 (Requisition 227)

Amount $ 495,302.00

Balance on Contract $2,845,649.00

J.B. Electric Corp. Application No. 4 (Requisition 228)

Amount $ 34,100.00

Balance on Contract $665,049.00

Systems Design Engineering, Inc. assists the Solicitor on financing issues as required. The closing of the Commonwealth Financing Authority loan occurred on Friday September 15, 2006.

Systems Design Engineering, Inc. has submitted payment applications for the complete grant amount and the first draw for the loan to provide continued cash flow for the remainder of the project. The draw on the loan is approximately $2.5 million.

PUMP STATION PROJECT

Bids were received for the Pine Street Pump Station on December 16, 2005. The Authority has issued the "Intent to Award" to:

General/Mechanical Contract Pikeland Construction, Inc

Amount of Contract: $585,000.00

Change Orders $ 5,200.00

$590,200.00

Electrical Contract Pagoda Electrical, Inc.

Amount of Contract: $206,000.00

Change Order $ 178.64

$206,178.64

The Award and Notice to Proceed was issued on January 20, 2006.

Work this period included:

Comminutor installed and operating.

All three pumps installed and operating.

Control system operational.

Roof replaced.

Masonry re-pointing complete.

Grit removal system installation progressing.

Electrical Contractor is nearly complete with the electric.

Controller replaced to allow low and high speed operation of the pumps.

Applications for Payment

Pikeland Construction, Inc. Application No. 8 (Requisition 229)

Amount $127,105.00

Balance on Contract $ 66,465.00

Pagoda Electrical Application No. 6 (Requisition 230)

Amount $ 3,399.71

Balance on Contract $ 11,733.93

 

CORRECTIVE ACTION PLAN and I/I WORK

Payment application #2 - Final from Sikora to be presented.

WISSAHICKON WATER (no change)

Wissahickon started production. Systems Design Engineering, Inc. and Keith inspected the facility and have instructed Wissahickon on procedures and some operational details.

PROJECTS

Bids for the force main upgrade of the Edenburg Pump Station was received September 6, 2006. Intent to award, Award and Notice to Proceed was given at the September 6, 2006 meeting. Contracts have been executed.

We are working with the Solicitor to formalize the R/W agreement.

Present: Roger Stetzler, Tammy Wilkinson, John Leonforte, Richard Pickel and Lynda Albright

Met with the residents on Church Street to get their input on the stop signs and how they felt about a buffer to replace the trees that were cut down. They were mostly concerned about the noise from the air conditioners at Weis Market. John will talk to Linda King about putting barriers around the air conditioners and cutting down the rest of the trees. The residents are pleased with the stop signs. The ordinance will be drafted to make them permanent.

At 6:45 p.m. the Road Committee met in Lynda’s office. In attendance were Tammy Wilkinson, Lynda Albright, John Leonforte, Rick Pickel, Roy Heffner and Roger Stetzler. Roadwork was discussed for 2007. Catherine, Arthur and Grandview Terrace are still a possibility. If we can’t do them, there are other alleys that could be repaved. Rick also mentioned Front Street. Because of the trucks using it, it will need attention.

Grand Street extension – John is still talking to Balfour Beatty about getting fill to the site for the road. This project will benefit all of Hamburg, especially when the State Street bridgework starts.

Roger Stetzler, Chairperson

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Roger Stetzler to adopt Ordinance #743-06 – Park and Recreation Rules/Regulation for use of the Park.

NAYES – None

On the recommendation of the Road Committee, a motion was made by Roger Stetzler and seconded by Dale Schlenker authorizing the Borough Manager to prepare and advertise an ordinance making the stop signs permanent on Church Street between Pine and State, after having completed a 90-day trial.

NAYES – None

On the recommendation of the Safety Committee, a motion was made by Roy Heffner and seconded by Dale Schlenker to approve the request of Chris Madara to hold carriage rides on December 9 and December 23, 2006 from 4 to 7 p.m., provided all guidelines are adhered to as done previously.

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Roger Stetzler to adopt Ordinance #741-06 – On-lot Sewage Disposal Systems in the Borough.

NAYES – None

Mayor proclaimed King Frost 2006 Parking Prohibition for Port Clinton Avenue – one-way west bound between 3^rd and 4^th Streets on Saturday, October 28, 2006 from 4 p.m. to 10 p.m.

Mayor proclaimed King Frost 2006 Parking Prohibitions for all streets affiliated with the parade on Saturday, October 28, 2006 from Saturday at 4 p.m. to Sunday, October 29, 2006 at 12 noon.

On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Roger Stetzler to reimburse general fund from the line of credit in the amount of $2,500.

NAYES – None

A motion was made by Dale Schlenker and seconded by Roy Heffner to approve the engineering agreement with Barry Isett in the amount of $104,500 for the Grand Street Extension.

NAYES – None

A motion was made by Dale Schlenker and seconded by Roger Stetzler to approve payment of invoices totaling $110,294.19

NAYES – None

LIST OF BILLS

AT & T 26.20

AMERICAN ROCK SALT 3,218.44

BARKO CLEANING 120.00

BARRY ISETT 4,600.00

BERKS COUNTY 200.00

BERKS COUNTY LIVING 19.95

CHEAPER THAN DIRT 178.78

LAURA CINTRON 200.00

TED COVINGTON SALES 75.00

EMAC DAIRY BRUSH 39.00

GREAT VALLEY CONSULTANTS 3,762.86

HAMBURG MUNICIPAL AUTHORITY 210.39

HESS EMBROIDERY 201.75

KOZLOFF STOUDT 378.00

LEHIGH VALLEY PHYSICIAN GROUP 165.00

LOWES 170.32

MASANO BRADLEY 7,188.56

JP MASCARO 11,160.00

MET ED 2,132.58

MOGEL SPEIDEL BOBB & KERSHNER 955.00

MONARCH PRECAST 86.00

NEXTEL 657.94

PMHIC 22,498.79

PA DEPT OF COMM. & ECONOMIC 36.00

QUILL 71.96

RADIO MTCE 13.75

RARITAN VALLEY DISPOSAL 19,346.79

READING DIAGNOSTIC CLINIC 175.00

REPPERTS 302.35

SAMS 285.54

ES SAVAGE 32.00

SPRING PSYCHOLOGICAL ASSOC. 200.00

SYSTEMS DESIGN 470.21

TEES PLUS 312.53

TRIANGLE COMMUNICATIONS 353.50

WADE ASSC. 2,950.00

OUR TOWN FOUNDATION 20,000.00

UNION FIRE CO. #1 OF HAMBURG 7,500.00

TOTAL FOR APPROVAL $110,294.19

An executive session will be held directly after the meeting to discuss police personnel issues. No action will be taken after the session.

There being no further business, the meeting adjourned at 7:50 p.m. on the motion of Dale Schlenker and seconded by Roger Stetzler.

ATTEST:

Kim Y. Berger
Recording Secretary/Office Manager