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MINUTES FROM THE SEPTEMBER 24, 2007 COUNCIL MEETING The eighteenth meeting of the Hamburg Borough Council for 2007 was held this evening at the Hamburg Municipal Center with President Tammy Wilkinson presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present - Tammy Wilkinson, Martha Bertolet, Roger Stetzler, Jeanette Heckman, Elaine Swavely, Dale Schlenker, Heather BergerMembers Absent – None Also Present – Solicitor Zubey, Kim Y. Berger, Office Manager/Recording Secretary Visitors – Chief Painter, Norma Berger, Sylvia Summons, Chuck Figard, Alean Tray, Penny Hummel (Item), Deena Kershner, Scott Kreider A motion was made by Jeanette Heckman and seconded by Martha Bertolet to approve the amended agenda by adding three additional items.ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker,
NAYES – None COURTESY TO AUDIENCE Deena Kershner, OTF, presented the Council with information learned at the Main Street Manager’s Conference. She gave updates of the last three months. Chuck Figard was present to state that Council should think hard about coordinating efforts with the OTF. We are in with the DCED, and if the Borough would get out it will be real difficult to get back in. We are receiving the funding right now; we want to continue to receive the funding. Scott Kreider was present to ask Council to have the employees contribute to the health care costs. A motion was made by Jeanette Heckman and seconded by Elaine Swavely to approve the minutes of September 10, 2007 meeting and the special meeting of September 6, 2007 as submitted.ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker,
NAYES – None A motion was made by Roger Stetzler and seconded by Dale Schlenker to approve the following reports: Engineer’s Report, Finance, Property and Personnel Committee Report. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker,
NAYES – None HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM
The operations within the new wastewater treatment plant continue well. The last phase of the tie-in of the new process into the old system has begun. The outside ring of the oxidation ditch was brought on line while the fine bubble reactor (part of the old plant) was taken off to complete the pipe work. This change went smoothly and treatment levels remain good.Systems Design Engineering, Inc. is on hold with the bid document for repairs of the collection system while the finances of the Authority are reviewed to determine future capital expenditures. WWTP PROJECT Bids were received for the Wastewater Treatment Plant on February 17, 2005. The Authority at their February 22, 2006 meeting issued the "Intent to Award" to:
Contracts were executed and the "Notice to Proceed" was issued on March 17, 2006 to all contractors. The pre-construction meeting was held on March 16, 2006. Work is progressing very well. The Contractor is maintaining the work site in a clean and safe condition. Work completed this period:
Applications for Payment DESCCO Design and Construction Application No. 18 (Requisition 274) Amount $ 136,056.00 Balance on Contract $ 653,440.00 J.B. Electric Corp. Application No. 14 (Requisition 275) Amount $ 30,875.00 Balance on Contract $ 66,858.55 PUMP STATION PROJECT Bids were received for the Pine Street Pump Station on December 16, 2005. The Authority has issued the "Intent to Award" to:
WATER SYSTEM
Finance Committee Meeting September 10, 2007 Attending the meeting were Jeanette, Elaine, Heather, Tammy, Roger, Dale, Lynda, Martha, OTF Board members Buck, and Kim OTF Manager Deena. . Lynda answered questions on the audit that were asked at the last meeting. There are no problems with the methods used to conduct borough business. This is only the auditors way of expressing that there is only a remote likelihood that a material misstatement of the financial statements will not be prevented of detected. OTF’s Main Street Manager Deena handed out a packet for council to review. OTF is requesting the Borough to contribute $45,000.00 this year. They have already given a package to Mary so as to begin the process of an Elm Street Program. If this program is started it will help to improve other parts of the borough next to the Main Street areas. There is more funding available to the OTF for Elm Street in the way of grants. If another person is in a full time capacity it will free Deena to write more grants for the borough. Grants for Infrastructure and other projects such as the Library are certainly needed. Keep in mind OTF has non-profit status and many grants can only be obtained on this basis. Lynda will be starting to work on the budget very shortly. And it will be given careful consideration. There should be an answer to OTF by November. John and Lynda meet with Ken Pick on the Grand Street Project. Ken would like to meet with council next month to discuss options. And perhaps low interest loans. Lynda was reminded about a comment from one of our residents that more then 75% of employees in the business would pay a portion of their health insurance premium. When working on the budget for 2008 this should be kept in mind. Respectfully Submitted Martha Bertolet Finance Chairperson
PROPERTY COMMITTEE SEPTEMBER 11, 2007 MUNICIPAL CENTER – 3 PM ATTENDING: Martha Bertolet, Lynda Albright, Roger Stetzler, John Leonforte & Dale Schlenker
CHAIRMAN OF PROPERTY DALE R. SCHLENKER September 10, 2007 Personnel Report 6:00PM Persons present: T. Wilkinson, E. Swavely, M. Bertolet, J. Heckman, and L. Albright, borough manager. Discussed: All members of council are eager to review and comment on the Policy Manual before October. Recommend appointment of Steve Levan to Planning Commission. Recommend appointment of Judy Driscoll to Library Board. Recommend hiring Elizabeth Witters as Crossing Guard. Recommend making Norman Bailey full-time employee, having satisfactorily completing his probationary period. Agree to look at Early Intervention Program of DCED. We need to update job descriptions. Elaine Swavely will serve on the Strategic Planning Team (Blue Print Community.) Respectfully submitted, Jeanette Heckman OLD BUSINESS Nothing NEW BUSINESS On the recommendation of the Borough Manager, a motion was made by Jeanette Heckman and seconded by Heather Berger approving the request of the Reading Company Technical and Historical Society to use 12" high by 29" round steel rings for cooking for the World War II Day. (Precautions will be taken to prevent any type of flare up). This will be held October 19 through October 21, 2007. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker,
NAYES – None
No Parking order by the Mayor for the Union Fire Company No. 1, Hamburg Firemen’s Parade on September 29, 2007 from 2 to 6 p.m. 4th Street between Maple and Port Clinton Avenue Port Clinton Ave between N. 4th and N. 3rd Street 3rd Street between Port Clinton Ave and Maple Street Maple Street between S. 3rd And S. 5th Street Windsor Street between 4th St. and High School Road entrance High School Road between entrance on Windsor St. and Pine Street 5th St. between Windsor and Maple St. No Parking order by the Mayor for the Art Stroll and Ribbon Cutting ceremony on October 5, 2007 from 5 to 8 p.m. State St. between 3rd and 4th Streets S. 4th Street between State and Pine Streets On the recommendation of the Safety Committee, a motion was made by Roger Stetzler and seconded by Dale Schlenker to place a handicap sign at 314 S. 4th Street for a 90-day period. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker,
NAYES – None On the recommendation of the Safety Committee, a motion was made by Dale Schlenker and seconded by Elaine Swavely to allow 3 hour parking on the municipal center parking lot. No poles will be installed, however, words will be painted on the pavement.ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker,
NAYES – None
A motion was made by Dale Schlenker and seconded by Heather Berger to approve payment of invoices totaling $120,813.81. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker,
NAYES – None LIST OF BILLS Albert’s Warehouse 22.66 Barry Isett 6,535.50 Berks County Living 19.95 Bernville Fuels 186.56 Blue Mt. Computer 1,149.74 Dynatech Controls 448.00 EMC Insurance 10,925.84 Goodyear Tire Center 97.15 Hamburg Municipal Authority 118.60 KRE Security 867.00 Kermit Kistler 77.10 Kozloff Stoudt 1,056.00 Masano Bradley 6,376.04 JP Mascaro 11,606.40 Met-Ed 3,946.77 Mogel Speidel Bobb & Kershner 240.00 PMHIC 22,637.96 Phil’s Window Cleaning 1,800.00 RJR Engineering 31,713.45 Raritan Valley Disposal 20,120.66 Triangle Communications 161.50 Francis Werley 706.93 Total $120,813.81
SOLICITORS REPORT An executive session took place immediately following the regular meeting regarding police litigation issues, however, no action was taken. INFORMATION ITEMS
October 2, 2007 – 4:00 p.m. – Personnel Committee October 8, 2007 – 6:30 p.m.- Finance Committee October 8, 2007 – 7:30 p.m. – Council meeting
Borough Manager certifying MMO’s for 2008 to Borough Council of the pension plans as follows: Non- Uniformed Pension Plan $43,034 Police Pension Plan -$41,020 There being no further business, the meeting adjourned at 7:55 p.m. on the motion of Heather Berger and seconded by Jeanette Heckman. ATTEST:
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