The eighteenth meeting of the Hamburg Borough Council for 2006 was held this evening at the Hamburg Municipal Center with President Tammy Wilkinson presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer.

Members Present - Tammy Wilkinson, Martha Bertolet, Elaine Swavely, Roger Stetzler, Roy Heffner, Dale Schlenker, Tina Yoder

Members Absent – None

Also Present – Solicitor Masano, Lynda G. Albright, Borough Manager, Kim Y. Berger, Office Manager/Recording Secretary

Visitors – Alean Tray, Maria Herne (Pottsville Republican), Deena Kershner, Kerry Delong, Chief Michael Painter, a representative from Reading Eagle

A motion was made by Dale Schlenker and seconded by Roger Stetzler to approve the amended agenda by adding a motion under New Business concerning permission for a carriage ride for American House Hotel.

NAYES – None

COURTESY TO AUDIENCE

Deena Kershner stated that she would be handing out her monthly report after the meeting. The OTF received notification that the Borough received a $25,000 grant from Berks County Planning to establish fishing areas and to create a canoe/kayak docking area along Schuylkill River and Canal path. In addition, funds shall be used to link the current Etchberger Schuylkill Canal Trail to the Old RR Bridge trail crossing over the river.

A motion was made by Tina Yoder and seconded by Dale Schlenker to approve the minutes of September 11, 2006 meeting as submitted.

NAYES – None

A motion was made by Roy Heffner and seconded by Tina Yoder to approve the following reports: Engineer’s Report and Finance Committee Report.

NAYES – None

SEWAGE TREATMENT PLANT ISSUES

The wastewater treatment plant continues to test our operator skill. pH levels require the addition of control chemicals. The sludge dewatering system continues to be used as required.

Systems Design Engineering, Inc. is also working with the Solicitor on the EPA issues.

WWTP PROJECT

Bids were received for the Wastewater Treatment Plant on February 17, 2005. The Authority at their February 22, 2006 meeting issued the "Intent to Award" to:

General/Mechanical Contract DESCCO Design and Construction, Inc.

Amount of Contract: $5,866,184.00

Change Orders No. 1 $ 7,412.00

$5,873,569.00

Electrical Contract J.B. Electric Corp.

Amount of Contract: $983,469.00

HVAC Contract PSI Pumping Solutions

Amount of Contract: $70,900.00

Contracts were executed and the "Notice to Proceed" was issued on March 17, 2006 to all contractors. The pre-construction meeting was held on March 16, 2006. Work is progressing very well. The Contractor is maintaining the work site in a clean and safe condition.

Work completed this period:

Oxidation Ditch base slab completed and all precast set.

Precast walls being sealed and cables set.

Clarifiers tested and approved.

Sludge pump floor completed and split block walls completed.

Outfall headwall set, outfall pipe complete and restored

Tilden force main progressing

Mechanical yard piping progressing

Electrical Contractor working on conduit system

Backfilling around the clarifiers progressing.

Sludge handling building foundations and walls completed.

Chlorine Building foundation progressing.

Applications for Payment

DESCCO Design and Construction Application No. 7 (Requisition 221)

Amount $1,163,604.00

Balance on Contract $3,340,951.00

J.B. Electric Corp. Application No. 3 (Requisition 222)

Amount $ 84,150.00

Balance on Contract $849,369.00

Systems Design Engineering, Inc. assists the Solicitor on financing issues as required. The closing of the Commonwealth Financing Authority load scheduled for Friday September 15, 2006.

Systems Design Engineering, Inc. is preparing payment applications for the complete grant amount and the first draw for the loan to provide continued cash flow for the remainder of the project.

 

PUMP STATION PROJECT

Bids were received for the Pine Street Pump Station on December 16, 2005. The Authority has issued the "Intent to Award" to:

General/Mechanical Contract Pikeland Construction, Inc

Amount of Contract: $585,000.00

Change Order $ 3,700.00

$588,700.00

Electrical Contract Pagoda Electrical, Inc.

Amount of Contract: $206,000.00

The Award and Notice to Proceed was issued on January 20, 2006.

Work this period included:

Comminutor installed and operating.

All three pumps installed and operating.

Control system operational.

Roof replacement in progress.

Masonry re-pointing complete.

Grit removal system installation scheduled for week of September 18, 2006

Electrical Contractor is nearly complete with the electric. The temporary generator was in place for the change out and now removed. The new generator is installed and tested.

Controller replaced to allow low and high speed operation of the pumps.

Applications for Payment

Pikeland Construction, Inc. Application No. 5 (Requisition 223)

Amount $169,987.50

Balance on Contract $192,070.00

Change Order No. 2 for comminutor revisions pending ($1500).

Pagoda Electrical Application No. 7 (Requisition 224)

Amount $ 80,370.00

Balance on Contract $ 14,955.00

Change Order No. 1 for electrical changes pending ($178.64)

CORRECTIVE ACTION PLAN and I/I WORK

The 1^st semiannual report of 2006 submitted.

Payment application #1 to be presented.

WISSAHICKON WATER (no change)

Wissahickon started production. Systems Design Engineering, Inc. and Keith inspected the facility and have instructed Wissahickon on procedures and some operational details.

PROJECTS

Bids for the force main upgrade of the Edenburg Pump Station was received September 6, 2006. Intent to award, Award and Notice to Proceed was given at the September 6, 2006 meeting. Contracts for signature will be prepared for September 20, 2006 meeting.

Information for the proposed force main location was provided to the Solicitor and Keith. The lines have been marked in the field.

WATER PRODUCTION

The impoundment dam has is full. Most of the water production for this month came from the wells due to problems with the control system of the filters. Proposals are being solicited for replacement of the control system.

Systems Design Engineering, Inc. is working with Keith and Tony on the following issues pertaining to the water plant:

Roberts Filter programming issues

Kohl Bros. replacement of the chlorine booster pump

Repair and maintenance of the reservoir cover

WELL 5

The minor amendment permit for the cyclonic separator was received. Final documentation pertaining to completion of the project is proceeding.

REQUISITIONS

Requisition 221 DESCCO Design and Construction $1,163,604.00

Requisition 222 J.B. Electric Corp. $ 84,150.00

Requisition 223 Pikeland Construction, Inc. $169,987.50

Requisition 224 Pagoda Electric $ 80,370.00

Requisition 225 Systems Design Engineering, Inc. $ 22,608.75

Requisition 226 Video Pipe Services $ 34,382.29

Requisition 307 Hach Company $ 6023.50

Attending the meeting were Tammy Wilkinson, Elaine Swavely, Lynda Albright, Roger Stetzler and Martha Bertolet.

Finance committee will recommend council take action to approve the payment of $6,874.00 for the added demolition work for the slide drain in the pool.

Lynda received the Workers Compensation new rates ranging from .9 to 10.6% for 2006-2007.

A settlement refund was received from Capital Blue Cross from 2004 in the amount of $7,783.00.

Considerations when preparing the 2007 budget are:

Full time person for road crew and office.

Energy cost are increasing

Legal Costs

Building issues

Windows need to be cleaned and window blind

Health care

Other insurance increases

Canal Clean Out

Arbitration for contract

Respectfully Submitted

Martha Bertolet Finance Chairperson

On the recommendation of the Borough Manager, a motion was made by Roger Stetzler and seconded by Tina Yoder to hire Donna Riegel as the full-time clerk/receptionist effective October 2, 2006 at a starting rate of $10.00/hr. and to serve a six-month probationary period.

ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner

NAYES – M. Bertolet, E. Swavely

(wants to wait until the DCED Administration Study was done)

On the recommendation of the Chief of Police, a motion was made by Dale Schlenker and seconded by Tina Yoder to hire Karen Dries as a Crossing Guard, provided all necessary background checks have been done.

ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. Swavely

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Tina Yoder approving a Resolution for PEMA designating Lynda G. Albright, Borough Manager as the agent to execute for and in behalf of the Borough of Hamburg all required forms and documents to obtain financial assistance for the work at the canal due to the flooding in June of 2006.

NAYES – None

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Tina Yoder allowing Sylvandale Forestry to proceed with their proposal of servicing the land management of borough vacant lands.

NAYES – None

On the recommendation of the Safety Committee, a motion was made by Roy Heffner and seconded by Roger Stetzler authorizing the Borough Manager to prepare and advertise an ordinance amending the renaming of Apple Street to North Apple Street and South Apple Street, with State Street being the dividing line; renaming Peach Alley to North Peach Alley and South Peach Alley, with State Street being the dividing line; Primrose Street be renamed to North Primrose Street and South Primrose Street, with State Street being the dividing line; that Primrose Alley between Pine Street and 70 feet South of Maple St. be renamed South Primrose Street and that Primrose Alley, north of Franklin to North Crescent Avenue be renamed North Primrose Street. (This is a request of the 911 communications center for safety purposes.)

NAYES – None

NAYES – None

A motion was made by Dale Schlenker and seconded by Martha Bertolet to approve payment of invoices totaling $72,976.96

NAYES – None

AT & T 26.52

BARRY ISETT & ASSC. 4,792.73

BLUE MT. COMPUTER SERVICE 100.00

EMC INSURANCE COMPANIES 13,051.10

HAMBURG MUNICIPAL AUTHORITY 105.96

HILL DONNELLY/CITY PUBLISHING 189.33

KISTLER O’BRIEN 99.50

KOZLOFF STOUDT 231.00

JP MASCARO 11,160.00

MET-ED 192.53

PMHIC 21,843.84

QUILL CORPORATION 113.47

RARITAN VALLEY DISPOSAL 19,346.79

REPPERT’S AUTO 385.40

RICHARD SENSENIG 316.42

SYSTEMS DESIGN 161.67

TRIANGLE COMMUNICATIONS 161.50

US MUNICIPAL SUPPLY 339.20

DUDA ACTUARIAL 360.00

TOTAL FOR APPROVAL $72,976.96

Nothing to report

September 26, 2006 – PROPERTY COMMITTEE MEETING – 3:30 PM

October 2, 2006 – ROAD COMMITTEE MEETING – 3:30 PM

October 3, 2006 – PERSONNEL COMMITTEE MEETING – 3:00 PM

October 2, 2006– REC BOARD MEETING – 7 P.M.

October 9, 2006 – FINANCE COMMITTEE MEETING – 6:30 P.M.

October 9, 2006 – COUNCIL MEETING – 7:30 P.M.

Borough Manager certifying MMO’s for 2007 to Borough Council of the pension plans as follows:

Non-Uniformed Pension Plan - $40,218.00

Police Pension Plan - $52,256.00

There being no further business, the meeting adjourned at 7:45 p.m. on the motion of Tina Yoder and seconded by Roger Stetzler.

ATTEST:

Kim Y. Berger
Recording Secretary/Office Manager