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MINUTES OF THE SEPTEMBER 11, 2006 MEETING OF BOROUGH COUNCIL The eighteenth regular meeting of the Hamburg Borough Council for 2006 was held this evening at the Hamburg Municipal Center with President Tammy Wilkinson presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present – Tammy Wilkinson, Martha Bertolet, Tina Yoder, Roger Stetzler, Roy Heffner, Dale Schlenker, Elaine Swavely Members Absent – None Also Present – Borough Manager Lynda Albright, Solicitor Mike Zubey, Kim Y. Berger, Office Manager/Recording SecretaryVisitors- Dennis Schwoyer, Nikki Murry (Hamburg Item), Alean Tray, Kerry Delong, Pat Delong, Chief Michael Painter, Maria Herne (Pottsville Republican), Greg Kohl
ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None COURTESY TO AUDIENCE Kerry Delong was present to discuss the I-78 construction project. Mr. Delong stated that there was no coordination between the Borough, Borough Manager, PA DOT and the contractor when they closed down Port Clinton Avenue to remove the bridge. There was no notification to the residents. It was not advertised in any way. Mr. Delong stated that he feels there should be better communication and cooperation during this project. Mr. Delong also stated that there was a major electric and telephone outage in the north end of town due to the construction. Mr. Delong stated that no one notified Met-Ed for over an hour. Again Mr. Delong stated that there should be better communication during this project. Mr. Delong stated that there are safety issues as well. A motion was made by Roy Heffner and seconded by Roger Stetzler to approve the minutes of the August 28, 2006 meeting. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None A motion was made by Dale Schlenker and seconded by Tina Yoder to approve the following reports: Borough Manager’s Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager’s Report, Treasurer’s Report, Police Report, Code Enforcement report, Road and Personnel Committee Report.ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None The Borough Manager’s activities for the month of AUGUST 2006 included the following: Held staff meetings with supervisors to discuss, provide and receive updates on various projects and issues taking place. Addressed complaints and other correspondence as needed. Met at various times of the month with John Leonforte to review various building projects and code enforcement issues he is working on, in particular, 4th and Hawkridge, the proposed access to Route 61 and the proposed redevelopment plan/proposal. The proposed redevelopment plan was not approved and, therefore, the Planning Commission will be looking at an alternate plan to be presented at a later date.Continuing with on-site inspections at the pool. They are currently working on the tiles and coping. Work is on schedule and should be completed in October. Roger Stetzler, Chair of Roads, Rick Pickle, Public Works Supt. and I met with representatives from Balfour Beatty and PennDOT at North 4th and Confer Avenue. PennDOT has indicated their work on Confer Avenue is now complete and that they will be sending the Borough a letter turning it back to the Borough for responsibility and maintenance. Met with Solicitor Zubey to review and discuss outstanding issues with regard to the Police Contract. Chief Painter and I met with Steve Jackson of Balfour Beatty and Bill Murry of PennDOT to discuss the upcoming closing of the N. 4th Street ramp and the shutting down of Port Clinton Avenue for a 24-48 hour period while working on the bridge over Port Clinton Avenue. Council President Wilkinson, Councilwoman Swavely and I attending a breakfast meeting with the County Commissioners with the main focus on a countywide police department. Kim Berger, Office Manager and I met with representatives from Dynatech Controls for training on the computer system for the HVAC system. This will allow us to regulate the cooling and heating in the building through the computer system. Councilwoman Swavely and I met with Neil Kinsey of DCED and John Kramer of the Center for Local Government to discuss a pilot program the borough will be participating in with regard to multi-year budgeting in conjunction with the Comprehensive Plan. Kim and I conducted interviews for the clerk/receptionist position and a recommendation will be made to Personnel for the hiring of this position. On-going discussions with PEMA-FEMA regarding repairs of the canal; we have secured quotes and will be discussing with the appropriate officials on moving forward. During the month, attended two regular meetings of Council, Hamburg Municipal Authority, Recreation Board, Finance, Property, Road, and Safety Committee meetings. If anyone has any questions regarding my report, please feel free to ask. Attached with my report are the activities of my staff for the month of AUGUST, 2006. PUBLIC WORKS SUPERINTENDENT’S REPORT AUGUST 2006 Servicing of the equipment continues as well as changing oil in the police cars. Mowing of the grass at the parks and around the borough continues. Weed spraying also continues. Worked with contractors on researching prices for the damage to the canal. Sandblasted and painted the diving board for the pool. Due to vandalism, three windows below the stage had to be replaced. Installed an inlet and 12" drainpipe near the street hockey rink. Time was spent digging out and installing hot patch on St. John’s Road. The weeds and brush were cut at the flood control dams. Installed stone on the shoulders along Port Clinton Avenue from the storm in June. Hot patched the water ditches on Maple Street, Raymond Avenue, 7th St., Arch Street, 5th Street and Confer Avenue. Hauled cement from the pool. Respectfully submitted,
Water/Wastewater Superintendent’s Report August 2006 Water Production for the month has been primarily from the wells. We restarted the plant after the dam cleared from the flooding in June, however it would not work properly. Chemical pacing became a hit or miss proposition and it became unworkable. Roberts filter made a site visit but was unable to find the problem and we will continue to use the wells until a solution can be found. Wastewater It has been another difficult month. The plant became upset, generating heavy foam across the aerator, which eventually killed most of the biomass. This resulted in BOD violations and during recovery there were total chlorine violations. We continue to feed soda ash to control ph and at this point the effluent looks very good. The primary digester has gone sour and started foaming. At this point it is minor but I expect it will get worse before it gets better. Two of the new pumps have been installed and started at the Pine Street Pumping Station. There are a few minor tweaks that need to be made and Flyte is working on the issues. Construction of the new plant is moving right along and the ditch panels have been set. We are on schedule to be on line by the end of the year. Respectfully Submitted Keith L. Brobst Water/Wastewater Superintendent OFFICE MANAGER’S REPORT AUGUST 2006 Assisted PA DOT with an audit of our Motor License funds. Completed all necessary month end reports. I researched minutes from 1987 regarding railroad property. Again we have had two leaks in the senior center, which we had to call in the HVAC contractor. Weed notice and letters of debris removal continue to be sent. Spoke with the Army Corp of Engineers regarding the Canal that was damaged from the flood. I continued working with PEMA and FEMA regarding the flood damage. Paperwork continues to be completed. Met with an engineer regarding the flood damage Attended some training on the computer system regarding the HVAC. Compiled information and printed out worksheets for the 2007 budget. Correspondence continues on several workmen’s compensation claims. Information was obtained and I continue to work on the Act 902 recycling grant for the purchase of recycling containers. Assisted with conducting interviews for the clerk/receptionist position. Throughout the month I attended Council meeting and typed minutes for same.
HAMBURG BOROUGH POLICE DEPARTMENT AUGUST 2006 ACTIVITY REPORT
Building, Zoning and Codes Report August 2006 Five construction permits and six zoning permits and two paving/sidewalk permits were issued in August. Major projects ongoing or proposed are as follows: Preliminary work continues, to reconstruct the curbing, sidewalks, and street at Catherine, Grandview Terrace, and Arthur St., with hope to ask for bids this fall for work to be done spring of 2007. Penn Dot has been contacted regarding storm water problem at 5th & State. Ricky and I did meet with Mark Cosica of Penn Dot 07/06/06. Mark said he would talk with the maintenance dept. I attempted to and will continue to follow up with Mark. The former Wrights building, at Pine and 2nd St, has been purchased and is being cleaned up, secured and repairs are being done. Preliminary plans for development have been shown to the planning commission. Penn Dot 78 construction project is progressing. Sewage Treatment plant upgrade is progressing. Work continues at the municipal pool on schedule. Barry Isett has been contracted to perform a preliminary study for the proposed extension of Grand Street to Rte 61. Barry Isett has provided a preliminary plan and cost estimate to place a traffic light at Hawkridge and South 4th Street. Streetscape work is preparing bid documents for work to be done……..( in the spring?) New sidewalk were placed at the Municipal Building. Property Maintenance complaints of rubbish, and Occupancy inspections continue to be addressed. New notice letters are being developed, as it has been determined that previous notices may have been legally insufficient. ROAD COMMITTEE – SEPTEMBER 6, 2006 – 3:30 P.M. Present: Roger Stetzler, Tammy Wilkinson, Martha Bertolet, John Leonforte, Richard Pickel and Lynda Albright
PERSONNEL COMMITTEE September 5, 2006 Attending the meeting were Elaine Swavely, Lynda Albright and Martha Bertolet. Personnel Committee recommends council take action for Lynda to start advertising for a new borough crew person to be hired in 2007. On the recommendation of Personnel Committee council should take action to name Lynda Albright as HIPAA Security Officer and Kim Berger as the Alternate Security Officer. On the recommendation of Personnel Committee council should take action to approve the HIPAA Security Policy. On the recommendation of the Personnel Committee council should take action to hire Gene Hartman as a crossing guard after the background check is completed. On the recommendation of Personnel Committee a letter of intent should be submitted to DCED to do an Administration Study of the office. On the recommendation of the Personnel Committee council should take action to approve the revised Benefits and Hours policy for Borough Manager, Supervisory Employees and Non-Uniform Hourly employees. Discussion was held regarding hiring a full-time office clerk. A recommendation was made. Respectfully Submitted Martha Bertolet Since the recommendation was made at the personnel meeting for the hiring of a full-time office clerk, the individual has declined the position. OLD BUSINESS A motion was made by Dale Schlenker and seconded by Roy Heffner to approve the change order #2 in the amount of $6,874 for additional demolition work for the new slide drains. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler,
NAYES – None A motion was made by Dale Schlenker and seconded by Tina Yoder to
permit the school to erect the homecoming banner and that the borough will be
responsible for the liability, provided all PennDOT specifications are met. The
school or schools’ representative will be responsible for the installation and
removal of this banner.
NAYES – None NEW BUSINESSOn the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Roger Stetzler to reimburse the General Account from the Capital Fund in the amount of $217,372.00.ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler,
NAYES – None On the recommendation of the Personnel Committee, a motion was made by Roger Stetzler and seconded by Tina Yoder to hire Gene Hartman as a Crossing Guard effective immediately. (Required background check has been done)ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler,
NAYES – None On the recommendation of the Personnel Committee, a motion was made by Roger Stetzler and seconded by Tina Yoder for the Borough Manager to advertise for a full-time borough crew person.ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler,
NAYES – None On the recommendation of the Personnel Committee, a motion was made by Tina Yoder and seconded by Roger Stetzler naming Lynda Albright as the Security Officer for issues regarding HIPAA (Health Insurance Portability and Accountability Act) and Kim Berger as the Alternate Security Officer.ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler,
NAYES – None On the recommendation of the Personnel Committee, a motion was made by Tina Yoder and seconded by Dale Schlenker approving the HIPAA Security Policy that deals with compliance issues regarding electronic protected health insurance.ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler,
NAYES – None On the recommendation of the Personnel Committee, a motion was made by Elaine Swavely and seconded by Martha Bertolet to take action to submit to the Governor’s Center for Local Government a Letter of Intent to provide an administrative study. (this is a study similar to what was performed in the police department)ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler,
NAYES – None On the recommendation of the Personnel Committee, a motion was made by Roger Stetzler and seconded by Tina Yoder to approve the updates and changes to the benefit packages for all non-uniform employees.ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler,
NAYES – None On the recommendation of the Personnel Committee, a motion was made by Dale Schlenker and seconded by Tina Yoder to approve on page 1, Section 1 – Items #2 and 3 for New Employees, of the Rules/Regulations for non-uniform borough employeesROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler,
NAYES – None On the recommendation of the Chief of Police, a motion was made by Tina Yoder and seconded by Roger Stetzler to take action to hire Debra Reber as a substitute Crossing Guard, effective immediately. (Background check has been done as required by law)ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler,
NAYES – None On the recommendation of the Hamburg Planning Commission, a motion was made by Roy Heffner and seconded by Dale Schlenker approving the final plans for the Weidman Subdivision, subject to the owner signing and notarizing the plans.ROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler,
NAYES – None On the recommendation of the Hamburg Planning Commission, a motion was made by Roy Heffner and seconded by Roger Stetzler to approve amendments to the current zoning ordinance as had been recommended by the Zoning Officer and have the solicitor prepare the necessary ordinance and other documentation as requiredROLL CALL: AYES – T. Wilkinson, M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler,
NAYES – None A motion was made by Dale Schlenker and seconded by Martha Bertolet to approve payment of invoices totaling $115,845.15 ROLL CALL: AYES – M. Bertolet, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. Swavely NAYES – None T. Wilkinson abstained from Reading Eagle, due to direct income. LIST OF BILLS AT& T 407.26 AARDVARK TACTICAL 78.99 AMSTERDAM PRINTING 56.54 BERKS CO. REC DEPT 120.00 COUNTY OF BERKS 2,300.15 BERKS PRODUCTS 77.32 BERKSMONT NEWS 105.50 BURKHARDT MECHANICAL 252.00 EJB PAVING & MATERIALS 1,586.18 EDENBURG WELDING 161.00 EHRLICH 140.00 FORT DEARBORN LIFE INSURANCE 297.75 GREAT VALLEY CONSULTANTS 715.00 HAMBURG AUTO PARTS 10.72 HARTMAN JANITORIAL 685.00 INNOVATIVE RESOURCE GROUP 1,309.79 MIKE KERSHNER 101.70 KUZANS 346.62 LOWES 138.86 MET ED 8,199.06 MILLER MUNICIPAL DIVISION 775.95 MOUNTAIN VIEW SUPPLY 39.96 MEIT 202.50 NATIONAL ELEVATOR INSPECTION 120.00 NEXTEL 600.36 PENN PRIDE 1,887.29 PITNEY BOWES 189.00 READING EAGLE 32.44 SOFTWARE SYSTEMS 12.56 TELCO 106.25 THRENS 102.76 THYSSENKRUPP ELEVATOR 176.24 UNIFIRST 259.36 VERIZON 404.68 WADE ASSC. 1,500.00 WINDSOR PRESS 41.20 YOAD SERVICES 70.00 ZEE MEDICAL 53.30 TOTAL 23,839.23 INVOICES PAID DURING THE MONTH GALLA, GARY 250.00 STERN, CONNER 50.00 WEBBER, JIM 50.00 GOOD, DONALD 25.00 STETZLER, ROGER 25.00 HECKMAN, AMANDA 25.00 WISNIEWSKI, MICHELE 25.00 DIXON, JESSE, JR. 20.00 COX, RICK 15.00 MILLER, KENNETH 15.00 SCHWOYER, DENNIS 4,755.63 BORO PAYROLL – DEDUCTIONS 1,160.37 HEVERLING, DORIS 30.00 KAUFFMAN, RICHARD 52.00 DAYTIMERS 42.72 HECKYS, INC. 639.00 PETTY CASH 94.85 BORO PAYROLL –GROSS 77,387.41 BORO PAYROLL – EMP SHARE SS 4,381.75 BERKS CO. TREASURER 59.00 MET-ED 2,903.19 TOTAL 92,005.92 TOTAL FOR APPROVAL $115,845.15 SOLICITOR’S REPORT An executive session was called subsequent to the council meeting to discuss police personnel and possible litigation. INFORMATION ITEMS
There being no further business, the meeting adjourned at 7:50 p.m. on the motion of Tina Yoder and seconded by Roy Heffner. Attest: Kim Y. BergerRecording Secretary/Office Manager | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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