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MINUTES FROM THE SEPTEMBER 20, 2006 AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:44 p.m. Members Present - Stephen A. Smith, David A. Fink, Roger G. Kuhns, Judy E. Romig Members Absent - Stanley E. Dietrich, Stephen H. Blefgen Also Present – Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager,Denise L. Clare-Secretary Judy Romig mentioned that the meeting was held at the Wastewater Treatment Plant not at the Municipal Center and that she was not present at the meeting. A motion was made by Roger Kuhns and seconded by Dave Fink to approve the August minutes with the above changes and the special meeting minutes. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None VISITORS None The Water & Sewer Trustee Treasurer’s, Administrative Treasurer’s, and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Jul-06 Credits Debits Bal.-Aug.06 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 1,032.99 $ 4.11 $ 1,037.10 1576025848 Water-1995 Debt Ser. Res. Fund $230,206.66 $ 916.11 $231,122.77 1576025857 Water-1995 B, R, & I $691,110.42 $ 2,750.29 $693,860.71 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 ACCT. # Account Name Bal.-Apr. 06 Credits Debits Bal.-May 06 2002688 Sewer-2006 Settlement Fund $ 0.00 $4,172,116.14 $4,172,116.14 $ 0.00 2002689 Sewer-2006 Revenue Fund $ 0.00 $ 0.00 2002690 Sewer-2006 B, R, & I $ 0.00 $ 0.00 2002691 Sewer-2006 Construction Fund $ 0.00 $ 0.00 2002692 Sewer-2006 Debt Service $ 0.00 $ 282,711.36 $282,711.36 2002693 Sewer-2006 Debt Ser. Res. Fund $ 0.00 $ 0.00 ACCT. # Account Name Bal.-May 06 Credits Debits Bal.-Jun. 06 2002688 Sewer-2006 Settlement Fund $ 0.00 $ 0.00 2002689 Sewer-2006 Revenue Fund $ 0.00 $ 0.00 2002690 Sewer-2006 B, R, & I $ 0.00 $ 0.00 2002691 Sewer-2006 Construction Fund $ 0.00 $3,180,922.18 $ 5,109.10 $3,175,813.08 2002692 Sewer-2006 Debt Service $282,711.36 $282,711.36 $ 0.00 2002693 Sewer-2006 Debt Ser. Res. Fund $ 0.00 $ 282,711.36 $ 282,711.36 ACCT. # Account Name Bal.-Jun. 06 Credits Debits Bal.-Jul. 06 2002688 Sewer-2006 Settlement Fund $ 0.00 $ 0.00 2002689 Sewer-2006 Revenue Fund $ 0.00 $ 0.00 2002690 Sewer-2006 B, R, & I $ 0.00 $ 0.00 2002691 Sewer-2006 Construction Fund $3,175,813.08 $ 11,731.92 $1,038,686.51 $2,148,858.49 2002692 Sewer-2006 Debt Service $ 0.00 $ 455.12 $ 455.12 $ 0.00 2002693 Sewer-2006 Debt Ser. Res. Fund $ 282,711.36 $ 1,008.98 $283,720.34
ACCT. # Account Name Bal.-Jul. 06 Credits Debits Bal.-Aug.06 2002688 Sewer-2006 Settlement Fund $ 0.00 $ 0.00 2002689 Sewer-2006 Revenue Fund $ 0.00 $ 0.00 2002690 Sewer-2006 B, R, & I $ 0.00 $ 0.00 2002691 Sewer-2006 Construction Fund $2,148,858.49 $11,198.27 $533,124.00 $1,626,932.76 2002692 Sewer-2006 Debt Service $ 0.00 $ .42 $ .42 $ 0.00 2002693 Sewer-2006 Debt Ser. Res. Fund $ 283,720.34 $ 2,149.31 $ 1,008.98 $ 284,860.67
HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY July 1, 2006 to July 31, 2006 Water Revenue Account – Balance on July 1, 2006 $ 263,783.60 Water Sales/Penalties $ 34,578.21 Cert Fees, Constable Fees, Final Fees $ 675.00 Interest $ 965.20 Miscellaneous $ 118.61 $ 36,337.02 $ 300,120.62 Less Paid Out $ (25,456.14) Balance in Treasury – July 31, 2006 $ 274,664.48 __________________________________________________________________________________________________________ Wissahickon Water Account – Balance on July 1, 2006 $ 1,989.20 Water Sales/Penalties $ Interest $ 6.46 $ 6.46 $ 1,995.66 Less Paid Out $ ( 0.00) Balance In Treasury – July 31, 2006 $ 1,995.66 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on July 1, 2006 $ 155,387.00 Fire hydrant fees/penalties $ 2,071.80 Interest $ 507.99 $ 2,279.79 $ 157,966.79 Less Paid Out $ ( 0.00) Balance In Treasury – July 31, 2006 $157,966.79 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on July 1, 2006 $ 374,136.67 Sewer Rentals/Penalties $ 92,743.92 WTMA Rentals/Penalties $ 28,009.18 Interest $ 1,597.19 Miscellaneous $ 51.36
$ 496,538.32 Less Paid Out $ (48,016.37) Balance in Treasury – July 31, 2006 $ 448,521.95 BOROUGH TREASURER HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY August 1, 2006 to August 31, 2006 Water Revenue Account – Balance on August 1, 2006 $ 274,664.48 Water Sales/Penalties $ 79,832.53 Cert Fees, Constable Fees, Final Fees $ 602.50 Water Tap-In Fee $ 3,000.00 Interest $ 1,379.76 Miscellaneous $ 424.00 $ 85,238.79 $ 359,903.27 Less Paid Out $ (31,895.03) Balance in Treasury – August 31, 2006 $ 328,008.24 __________________________________________________________________________________________________________ Wissahickon Water Account – Balance on August 1, 2006 $ 1,995.66 Water Sales/Penalties $ Interest $ 7.59 $ 7.59 $ 2,003.25 Less Paid Out $ ( 0.00) Balance In Treasury – August 31, 2006 $ 2,003.25 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on August 1, 2006 $ 157,966.79 Fire hydrant fees/penalties $ 2,293.66 Interest $ 616.16 Miscellaneous $ 375.00 $ 3,284.82 $ 161,251.61 Less Paid Out $ ( 0.00) Balance In Treasury – August 31, 2006 $161,251.61 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on August 1, 2006 $ 448,521.95 Sewer Rentals/Penalties $ 61,622.10 WTMA Rentals/Penalties $ 6,502.83 Interest $ 1,992.33 Miscellaneous $ 1,459.36
$ 520,098.57 Less Paid Out $ (61,563.17) Balance in Treasury – August 31, 2006 $ 458,535.40 BOROUGH TREASURER
SEWER BR & I ACCOUNT AUTHORITY MEETING SEPTEMBER 20, 2006
CHECKING ACCOUNT - BALANCE IN CHECKING 8/1/06 $ 190,838.45 INTEREST $ 534.87 TOTAL RECEIPTS FOR THE MONTH OF AUGUST $ 191,373.32 LESS PAID OUT $ (0.00) BALANCE IN CHECKING 8/31/06 $ 191,373.32 A motion was made by Dave Fink and seconded by Judy Romig to accept the Water & Sewer Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY ENGINEER’S REPORT September 20, 2006 SANITARY SEWER SYSTEM
Applications for Payment
The Award and Notice to Proceed was issued on January 20, 2006. Work this period included: Comminutor installed and operating. All three pumps installed and operating. Control system operational. Roof replacement in progress. Masonry re-pointing complete. Grit removal system installation scheduled for week of September 18, 2006.
Controller replaced to allow low and high speed operation of the pumps. Applications for Payment Pikeland Construction, Inc. Application No. 5 (Requisition 223) Amount $169,987.50 Balance on Contract $192,070.00 Change Order No. 2 for comminutor revisions pending ($1500). Pagoda Electrical Application No. 7 (Requisition 224) Amount $80,370.00 Balance on Contract $14,955.00 Change Order No. 1 for electrical changes pending ($178.64). CORRECTIVE ACTION PLAN and I/I WORK The 1st semiannual report of 2006 submitted. Payment application #1 to be presented. WISSAHICKON WATER (no change) Wissahickon started production. Systems Design Engineering, Inc. and Keith inspected the facility and have instructed Wissahickon on procedures and some operational details. PROJECTS
WATER SYSTEM
WELL 5 The minor amendment permit for the cyclonic separator was received. Final documentation pertaining to completion of the project is proceeding. REQUISITIONS Requisition 221 DESCCO Design and Construction $1,163,604.00 Requisition 222 J.B. Electric Corp. $ 84,150.00 Requisition 223 Pikeland Construction, Inc. $ 169,987.50 Requisition 224 Pagoda Electric $ 80,370.00 Requisition 225 Systems Design Engineering, Inc. $ 22,608.75 Requisition 226 Video Pipe Services $ 34,382.29 Requisition 307 Hach Company $ 6,023.50 Greg Unger reported that the reason requisition #221 was so high is because the oxidation ditch was completed this period. Greg Unger stated that the construction fund needs to be replenished. The loan closed on September 15, 2006. He will try to get $3 million into the account. Greg Unger stated that there are 2 change orders for approval. One is for Pikeland Construction for comminutor revisions and lift gates. A motion was made by Judy Romig and seconded by Roger Kuhns to approve the change order #2 for Pikeland Construction for $1,500. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None The other change order is for Pagoda Electrical for miscellaneous electrical changes. 98% of the work is complete. A motion was made by Dave Fink and seconded by Roger Kuhns to approve the change order #1 for Pagoda Electrical for $178.64. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None Greg Unger reported that the Wexcon agreements need to be signed. The project must be completed by year end. The updated map of the mountain land was reviewed. Helene Subdivision- This is a new townhouse development near Kaercher Creek. The review letter was handed out. Greth Construction has taken over the project. Greg Unger recommended approval of the plans with the condition of them taking care of the improvements agreement and them using our detail on the plan and not their own. A motion was made by Dave Fink and seconded by Judy Romig to approve the water/sewer portion of the townhouse plan with the contingency of the improvements agreement being done and the detail on the plan being changed. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None Weidman Subdivision-The Authority has nothing to do with this since there is no water/sewer to the property. A motion was made by Dave Fink and seconded by Roger Kuhns to approve the Weidman Subdivision plans. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None Hamburg Square-The proposed bank to be built at the south end of the shopping center all requirements have been fulfilled. No water/sewer lines will be dedicated. A motion was made by Roger Kuhns and seconded by Dave Fink to approve the Hamburg Square plans as submitted. Dave Fink asked about the water/sewer lines. Greg Unger stated that they have their own services with a meter and it is stated on the plans as such. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None The Villas at Hamburg-This is a new subdivision. This is the former St. Mary’s Rectory property. There are 36 dwellings proposed. The tract is 5.1 acres. The road will not be dedicated. Water/sewer dedication needs to be determined. The plans were reviewed. A motion was made by Judy Romig and seconded by Roger Kuhns to send the review letter out regarding the Villas at Hamburg. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None I & I-Issues that have been found with lines, laterals and manholes have been fixed. $100,000-$150,000 worth of repairs have been done. Greg Unger recommended purchasing a manhole cover lifter for $1,7000. Greg Unger feels an outside company should come in to find the sources of the ongoing issues. A motion was made by Judy Romig and seconded by Dave Fink to purchase a manhole cover lifter. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None Greg Unger will solicit prices for I & I work with an outside firm. There are 3 manholes that are buried but they lie in an EPA remediation area. Keith Brobst will write a letter to inquire about how the manholes should be brought up. SOLICITOR’S REPORT Charles Fitzpatrick stated that the R-O-W agreement has been forwarded to Allen Shollenberger and the Adams’ family. The agreement money needs to be approved. Roger Kuhns asked about crop damage. If there is any the Authority would be responsible. The work is to be done after the harvest season. A motion was made by Dave Fink and seconded by Roger Kuhns to forward the $5,000 to the Adams’ for the R-O-W. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None EPA fine-The counter-offer made to EPA appears to have been accepted but no date has been set for the meeting. The figure should be brought to the meeting. Chip Haas and Greg Unger are working on it. The PennWorks loan was closed on September 15, 2006 and the papers have been signed. The funds can now be drawn on. Judy Romig asked if there is any political pull the Authority can get in regards to the EPA fine. Tim Holden’s office has been contacted. Charles Fitzpatrick will call again. BOROUGH MANAGER’S REPORT Lynda Albright spoke to Chief Painter about license numbers being recorded at the reservoir parking lot. This is being done. The police are driving to the dam as well. Lynda Albright stated that her and Kim Berger visited Maidencreek Township to view their utility billing system. They do have the reports we need. Lynda Albright reported that our support is not being handled by SSI anymore and that the new people may be able to take care of the report issues. Boyertown Borough also uses the system Maidencreek is using however this is a DOS system and may not be Windows based. Mountain Land-Lynda Albright reported that the Borough is planning on timbering the land west of the reservoir out of the drainage area. Greg Unger should the area to be done on the map of the mountain land. Lynda Albright stated that the Kawecki property cannot be timbered because of a deed restriction. Lynda Albright received a letter from M & T Bank regarding the sewer revenue note and them offering their services. The fee would be $1,000 at settlement and $1,000/year for 3 years. Charles Fitzpatrick will check into it. SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report July 2006Water Most production for the month was from the wells due to high turbidity from June’s rain. We are back on surface water and, once again face issues with the filter control program. We are having a dialogue with Robert’s on these issues. We are looking at some engineering issues involving the replacement of the chlorine booster pumps at the water plant. Tony and I are working with Systems Design and Kohl Bros. to find a way to get more life and better service from these pumps. Wastewater The construction is moving right along. The new clarifiers are in place and should be leak tested any day. The first pour in the oxidation ditch has been made and the second is scheduled for August 10. The pumps have been delivered to the Pine Street Pump Station and should be installed shortly. The Channel Monster has been installed, with start up scheduled for August 8. We have received notice of a civil penalty from the USEPA for bypasses and overflows between 2000 and 2005. The Solicitor and Engineer will be addressing this. We have also received a Notice of Violation for permit exceedances for ph from January through May of 2006. We have responded to PaDEP as required. We have had one ph violation in July and seem to have it under control through chemical addition.
Water Production for the month has been primarily from the wells. We restarted the plant after the dam cleared from the flooding in June, however it would not work properly. Chemical pacing became a hit or miss proposition and it became unworkable. Roberts filter made a site visit but was unable to find the problem and we will continue to use the wells until a solution can be found. Wastewater It has been another difficult month. The plant became upset, generating heavy foam across the aerator, which eventually killed most of the biomass. This resulted in BOD violations and during recovery there were total chlorine violations. We continue to feed soda ash to control ph and at this point the effluent looks very good. The primary digester has gone sour and started foaming. At this point it is minor but I expect it will get worse before it gets better. Two of the new pumps have been installed and started at the Pine Street Pump Station. There are a few minor tweaks that need to made and Flyte is working on the issues. Construction of the new plant is moving right along and the ditch panels have been set. We are on schedule to be online by the end of the year.
Keith Brobst stated that it has been difficult finding people to assist with the controls. Lynda Albright stated that #15 should be added to the correspondence list. A letter was received from Commonwealth Financing regarding an amendment to the commitment letter. CORRESPONDENCE LIST CORRESPONDENCE NOTES FROM JULY 20, 2006 TO SEPTEMBER 20, 2006:
BILLS & REQUISITIONS Roger Kuhns asked what a blower silencer is. Keith Brobst stated that he bought 3 of them and it’s a type of muffler. Roger Kuhns asked about the Met-Ed bill for water. This will be checked into for next month. Judy Romig asked how many medical cabinets there are. There is one at the WWTP and one at the water plant. A motion was made by Roger Kuhns and seconded by Judy Romig to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID SEPTEMBER 20, 2006 AT & T s-monthly phone lease $ 14.55 AT & T w-monthly long distance 58.55 BarleySnyder w-105.70-s-2694.30 2,800.00 BarleySnyder w-139.40-s-865.60 1,005.00 Berks Products Corp w-supplies 134.55 Berks-Mont Newspapers, Inc. w-12.70-s-12.70 25.40 Blue Mountain Computer Service w-computer consulting 125.00 Borough of Hamburg w-110.55-s180.46 291.01 Calendars w-22.74-s-22.74 45.48 EMR Power Systems, LLC s-repair transfer switch 445.70 Edenburg Welding w-repair tractor part 94.00 Excelsior Blower Systems s-blower silencers 2,085.00 Grainger s-motor 70.83 Graphic Controls w-163.15-s-163.16 326.31 Hamburg Municipal Authority s-utility bills 172.26 Hach Company w-chlorine reagent 119.03 Innovative Resource Group w-719.81-s-719.81 1,439.62 Kershner, Mike s-repairs at sewer plant 48.45 Lacal Equipment Inc. s-mower parts 244.00 Liquid Motion Inc. s-sludge disposal 544.00 Malden, W.G. Inc. w-relocate transponder 387.50 Met-Ed s-utility bills 6,516.03 PA One Call System, Inc. w-11.90-s-11.90 23.80 PPL Gas Utilities s-utility bills 277.47 Penn Pride, Inc. w-57.70-s-185.19 242.89 Reading Eagle Co. w-16.22-s-16.22 32.44 Reider, MJ Associates s-laboratory services 2,521.00 Reider, MJ Associates w-laboratory services 462.00 SCP Science w-buffers 178.00 Schaeffer, Richard M. s-repair toilet 95.25 Simplex w-repair alarm system 314.00 Systems Design Engineering, Inc. w-1424.79-s-5087.52 6,512.31 Systems Design Engineering, Inc. w-2839.47-s-2607.32 5,446.79 Thren’s Auto Parts s-supplies 6.98 United Parcel Service s-delivery charge 10.02 Univar USA Inc. s-soda ash 2,071.62 Univar USA Inc. s-liquid chlorine 4,346.58 Verizon w-109.69-s-239.10 348.79 Wertley Machine Shop w-repair hydrant part 48.75 Zee Medical Service Company s-restock medical cabinet 32.65 TOTAL $38,857.15 Bills To Be Paid total water $ 7,655.20 total sewer $ 31,201.95 Bills Paid During The Month total water $ 28,650.53 total sewer $ 43,639.92 Grand Total For Approval total water $ 36,305.73 total sewer $ 74,841.87 $111,147.60 PREPAID INVOICE LIST Clare, David A. w-meter reader $ 196.30 Miller, Ann M. w-meter reader 177.45 Sonon, Craig A. w-meter reader 122.20 E.P.W.P.C.O.A. INC. s-pump training 105.00 E.P.W.P.C.O.A. INC. s-trade show registration 22.00 A T & T w-monthly long distance 62.89 Borough of Hamburg w-83.89-s-265.51 349.30 Borough of Orwigsburg s-training 20.00 East Penn Manufacturing s-2 backhoe batteries 126.02 Ehrlich Co. Inc. s-quarterly pest service 93.00 Grainger s-electric motor 109.85 Reading Eagle Co. s-publish pump station 276.24 Univar USA Inc. w-1560.50-s-920.25 2,480.75 Petty Cash s-petty cash 19.15 Borough of Hamburg w-26320.97-s-41556.47 67,877.44 Petty Cash s-petty cash 4.75 Postmaster of Hamburg w-126.43-s-126.43 252.86 TOTAL $72,290.45 Requisition #221 Sewer B,R, & I $1,163,604.00 DESCCO Design & Construction Application #7-WWTP Requisition #222 Sewer B,R, & I $ 84,150.00 J.B. Electric Corp. Application #3-WWTP Requisition #223 Sewer B,R, & I $ 169,987.50 Pikeland Construction, Inc. Application #5-PSPS Requisition #224 Sewer B,R, & I $ 80,370.00 Pagoda Electric Application #7-PSPS Requisition #225 Sewer B,R, & I $ 22,608.75 Systems Design Engineering, Inc. WWTP Engineering Requisition #226 Sewer B,R, & I $ 34,382.29 Video Pipe Services Mainline Repairs-Application #1 Requisition #307 Sewer B,R, & I $ 6,023.50 Hach Company Turbidimeters & Controllers A motion was made by Dave Fink and seconded by Judy Romig to approve the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None NEW BUSINESS None OLD BUSINESS None There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 9:05 p.m. Attest: Denise L. Clare, Recording Secretary |
